Human Resources Coordinator

Description

Reporting to the Assistant Director of Human Resources, t he HR Coordinator provides administrative and operational support for the human resources department. These duties include but are not limited to employment, recruitment, onboarding, benefit enrollment, record-keeping, file maintenance, HRIS entry and more. Prov iding first-line assistance to employees regarding general human resources matters. Completing special assignments and projects as required. This position is eligible to be hybrid.

Essential Functions

• Ensures compliance with federal, state and institutional HR file requirements.
• Conduct recruitment and coordinate new hire onboarding sessions and processes new hire documentation, including I-9 employment eligibility verification and completion of required forms.
• Maintains employee records, ensuring completion and accuracy of personal information, job data, pay changes, organizational structure updates, and other key items.
• Performs recordkeeping tasks related to attendance including staffing changes, layoffs, resignations, terminations, and leaves of absence in accordance with established HR procedures.
• Assists with the set-up of HR information meetings such as open enrollment, new hire orientation, and meetings to announce or discuss changes in benefits plans or policy updates.
• Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, and other compliance reviews.
• Reviews, tracks, and documents employee compliance with mandatory and non-mandatory training, continuing education, and professional development.
• Conducts and initiates background checks for new hires, and other employment categories, tracking results to ensure timely clearance.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex or sensitive matters to the Assistant Director, Human Resources as needed.
• Assist with administering health plans, including enrollments, changes and terminations.
• Assist with reviewing required documents in partnership with payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Monitors the HR and Talent email inboxes daily, responding to general inquiries regarding employment opportunities, employment verifications, policies and triaging messages to appropriate HR staff for solution.
• Performs other related duties as assigned.
  
  

Qualifications

• High school diploma or equivalent. Associate’s degree in human resources, business administration, or related field preferred.
• Ability to work independently and exercise independent judgment, while interacting collaboratively as part of a team.
• Ability to maintain a high level of confidentiality and discretion.
• Ability to manage multiple projects and to prioritize workload.
• Work is primarily sedentary, and computer based.
• Minimum Technology Skills: Microsoft Office Suite, web-based data management applications, applicant tracking software (Ellucian Colleague experience highly preferred).