Part Time School Secretary

Washington Caldwell School District is currently seeking a part time Morning Secretary (7:30am-1:00pm). This is a part-time, 10.5 month position.

Salary: Based on experience, starting at $18.00 per hour, 5 days per week

This position performs high-level secretarial duties including health room administration, student record keeping, and state reporting. A high level of confidentiality is needed for this assignment.

Essential Job Functions for this Position: Tasks listed MAY be assigned, along with some recess duty possible.

Record Keeping/Office Management Skills

• Answer phones, greet visitors/families, assist students as needed.
• Assist administrator with calling substitutes for employee absences.
• Collect and deposit student lunch monies on a daily basis.

Communication/Interaction Skills

• Must be able to prioritize, handle multiple assignments and manage time so that tasks are accomplished within deadlines.
• Treat every phone call requesting help promptly and courteously.
• Be attentive, pleasant and focused on duties and responsibilities at all times.
• Exercise full discretion when dealing with confidential student and personnel information.
• Make judgments or decisions that are based on an established school procedure/protocol.
• Demonstrate the ability to work independently with minimal direct supervision.
• Act as a resource and troubleshooter for administrators.
• Must maintain positive attitude and excellent demeanor at all times.

Student Information

• Maintain accurate student absence records.
• Maintain accurate enrollment data for all students using PowerSchool Student Information System.
• Process student enrollments and withdrawal/transfer record requests.
• Provide assistance to and be a resource to building staff regarding PowerSchool data.
• Maintain confidentiality at all times.

Student Health and Safety

• Manage health room including medication record keeping, storage, and delivery of medication as trained.
• Maintain confidentiality.
• Make home contact for ill students.
• Supervise ill students.

Support to Building Administration

• Ability to communicate effectively, collaboratively and positively with employees, students, parents, administrators, board members and public.
• Ability to organize, prioritize, and carry out work.
• Ability to use good independent judgment and solve problems in emergencies or within tight deadlines.
• Demonstrated ability to solve complex problems in a manner consistent with school policies/procedures.

Customer Service Expectations:

• Pleasant, helpful attitude.
• Arrives on time to work as set in schedule.
• Responds to deadlines and prioritizes work.
• Possesses positive, constructive relationship with district staff, students, and community.

Perform other related duties as assigned.

Qualifications:

• High School diploma required, Associate Degree in related clerical or business field preferred.
• Demonstrates ability to maintain student information systems for student record keeping, communication and attendance purposes.
• Demonstrates ability to use Google Docs, Sheets, Gmail, etc.
• Demonstrates above average organizational, planning, problem solving and time management skills.
• Demonstrates above average written and verbal communication skills.
• Demonstrates ability to perform duties in an efficient, timely and confidential manner.
• Demonstrates ability to collaborate with members of the office team to produce positive results.
• Maintain confidentiality with regard to student and/or personnel records.
• Willingness to accept supervision and implement district initiatives in support of student learning.

Job Type: Part-time

Pay: From $18.00 per hour

Benefits:

• Paid time off
• Professional development assistance
• Retirement plan

Work Location: In person

Salary : $18