Special Events Hospitality Coordinator

Job Description: The Special Events Hospitality Coordinator supports the Office of Special Events by managing guest housing, hospitality operations, and event logistics for Morris House, Belfield, and university-wide functions. This role ensures exceptional guest experiences, efficient coordination, and strong administrative support. Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise. Essential Functions: • Act as the first point of contact for the Office of Special Events, handling communications, scheduling, and documentation. • Oversee room reservations, guest communications, billing, and record-keeping for Morris House and Belfield. • Coordinate maintenance, repairs, and housekeeping coverage with Facilities and contractors. • Maintain supplies and ensure hospitality standards are consistently met. • Manage budgets, expenses, reimbursements, and revenue collection in Workday. • Purchase and track hospitality, cleaning, and operational supplies. • Plan and execute events at Morris House and Belfield, including vendor coordination, contracts, and logistics. • Serve as on-site event coordinator and assist with guest lodging. • Support efforts to increase bookings and utilization of university venues. • Serve as the primary contact for University Chapel weddings, providing guidance and ensuring compliance with university policies. • Process reimbursements, purchasing, and room reservations in 25Live. • Support the Director of Special Events with university and presidential events. • Supervise student workers and temporary staff. Work Schedule: 8:30 a.m. – 4:30 p.m. Nights and weekends may be required; schedules are determined based on event needs and may vary accordingly. Minimum Qualifications: • Three years event planning experience or a combination of education and experience from which a similar skillset would be obtained. • High School diploma required. • Good customer service and interpersonal skills. • Ability to communicate effectively, both orally and in writing. • Ability to effectively and efficiently handle multiple/simultaneous tasks and projects. • Ability to work evenings and weekends as required by the job. • Ability to work independently, efficiently, accurately, and with great attention to detail. • Skill in use of personal computers and related software applications including Microsoft Office and other software applications (Excel, Outlook ,Word, Project, and Raiser’s Edge). • Ability to maintain confidentiality. Application Instructions: Review of applications will begin immediately and continue until the position is filled. Resume and cover letter are required. Upload both required documents to the Resume/CV upload section of the application. You will be asked to provide names and contact information for three professional references. Position Type: Non-Exempt, Full Time, Benefit Eligible Minimum Pay: $21.95 - Pay Commensurate with Experience Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Washington and Lee University is a nationally ranked, private liberal arts institution located in Lexington, Virginia. W&L integrates the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our academic units are strengthened by meaningful collaborations, all in the service of the university’s mission. Washington and Lee is a welcoming, friendly, and mutually supportive community. Our students, faculty, and staff prize the trusting, respectful, and civil environment on our campus. We are united by our mission, diverse in our thinking, perspectives, and interests, and devoted to each other and to W&L. The university is committed to the recruitment, enrichment, and retention of faculty and staff who embody many experiences, backgrounds, points of view, and interests. The University provides a comprehensive benefits package aimed at supporting the work-life balance, health and wellbeing, financial security, and professional development of employees. Explore jobs.wlu.edu to learn more about W&L, our vibrant community, and the exceptional employee benefits. Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Request an Accommodation

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