Operations Manager for Law School Advancement

The Law School Advancement Operations Manager reports to the Assistant Dean of Law School Advancement (ADLSA) and is responsible for day-to-day management of the strategic and operational functions of the Law School Advancement team. The Manager ensures the effectiveness and efficiency of Law School Advancement efforts through event planning, data management, reporting, and stewardship coordination, ensuring appropriate collaboration with Law School Administration, University Advancement, and other campus departments to carry out these responsibilities. This position supports and advises the Assistant Dean with event management, process optimization, technology systems, and budget planning. Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise. W&L offers an exceptional benefits package, including professional development opportunities, a comprehensive wellness program, and a generous retirement savings plan that includes a 5% university contribution plus a match of up to 5% after two years of qualifying service. Visit jobs.wlu.edu to learn more about working at W&L, our benefits, the W&L community, and living in the area. Essential Functions: Manages operations for the W&L Law Advancement Office, often serving as the initial point of contact for donors, alumni, and W&L stakeholders. Manages all aspects of Law School Advancement event planning, including logistics, registration, and communications for Law Alumni Weekend, Law Council meetings, and off campus Alumni gatherings and stewardship events. Event logistics responsibilities include arranging meeting space, reservations, registration, catering, and event-related facilities requests. Briefs the ADLSA on event plans and incorporates feedback and updates throughout the planning process. Coordinates Law School donor stewardship, special acknowledgement correspondence, impact reporting, and gift processing coordination in collaboration with appropriate offices within University Development and members of the Law School Advancement Office. Leads design and execution of W&L Law Fund stewardship materials in collaboration with the ADLSA and the Assistant Dean of Law Communications. Maintains stewardship tracking for Law Advancement to ensure timely and personalized donor engagement. Manages Law Advancement constituent communications calendar to ensure appropriate outreach at opportune times to the proper constituents. Maintain accurate and up-to-date Law advancement records and reports using the advancement CRM. Generates regular and ad hoc reports to track engagement, giving trends, stewardship efforts, and Law Advancement campaign progress. Collaborates with Advancement Operations to validates gift entries to the CRM, fund allocations, constituent information, and ensures data integrity and alignment with university-wide reporting standards. Assists the ADLSA in managing department budgets, including receipts and business office travel documents, and processing advancement-related expenses. Provides input for annual budget discussions with the Assistant Dean for Finance and Administration. Provides administrative and strategic support to the Assistant Dean of Law School Advancement, including calendar management, meeting preparation, travel arrangements, and project tracking. Coordinates with the Assistant Dean for Finance and Administration and if appropriate, the business office, on Law Advancement purchasing, reimbursements, travel vouchers, and vendor payments. When appropriate, coordinates with other institutional offices (communications, alumni affairs, development, advancement operations) to provide cross-functional support. Other related duties as assigned. Minimum Qualifications: Bachelor’s degree required. Two or more years of experience in advancement services, higher education administration, or related field. Proficiency in donor databases or CRMs, reporting tools, and Microsoft Office Suite (Excel, Word, PowerPoint). Strong analytical skills with the ability to interpret data and produce actionable insights. Excellent organizational and project management skills. Strong interpersonal skills and communication skills, both written and verbal. Absolute discretion and professionalism in handling confidential information. Knowledge of stewardship and donor relations best practices is desirable. Ability to work occasional evening or weekend work for events is required. Application Instructions: Review of applications will begin on November 3, 2025 and continue until the position is filled. Required materials include: Cover letter Resume Names and contact information for three professional references Application instructions for internal and external candidates can be found at https://www.wlu.edu/employment-opportunities/jobs-at-w-l. Campus Safety and Welfare Responsibilities: This position is designated as a Campus Security Authority (CSA) in accordance with the Clery Act. This position is required to report Clery qualifying crimes to the Department of Public Safety and complete annual training about your reporting responsibilities under the law. Physical Requirements: Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling. Grasping: Applying pressure to an object with the fingers and palm. Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. Working Conditions: The worker is not substantially exposed to adverse environmental conditions. Types of Work: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Position Type: Exempt, Full Time, Benefit Eligible Minimum Pay: $57,908.00 - Pay Commensurate with Experience Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Washington and Lee University is a nationally ranked, private liberal arts institution located in Lexington, Virginia. W&L integrates the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our academic units are strengthened by meaningful collaborations, all in the service of the university’s mission. Washington and Lee is a welcoming, friendly, and mutually supportive community. Our students, faculty, and staff prize the trusting, respectful, and civil environment on our campus. We are united by our mission, diverse in our thinking, perspectives, and interests, and devoted to each other and to W&L. The university is committed to the recruitment, enrichment, and retention of faculty and staff who embody many experiences, backgrounds, points of view, and interests. The University provides a comprehensive benefits package aimed at supporting the work-life balance, health and wellbeing, financial security, and professional development of employees. Explore jobs.wlu.edu to learn more about W&L, our vibrant community, and the exceptional employee benefits. Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Request an Accommodation

Salary : $57,908