Interim Director of Accreditation and Student Services

JOB TITLE:  Interim Director of Accreditation and Student Services  

REPORTS TO: Superintendent of Schools and Designees 

FLSA:  Exempt

DEPARTMENT:  Administration

EMPLOYMENT STATUS: Contract begins July 01, 2026 or on a mutually agreeable time and continues full time through the term of the contract.  Twelve Month Position

MINIMUM JOB REQUIREMENTS:

Education:      MA/MS degree in School Administration or MA/MS degree in leadership and/or behavioral studies required; valid Oklahoma teaching and current administrative certificate required.  Bachelors Degree Required

Experience:    Minimum of eight full time years of adminstrative leadership experience in either a district and/or building site (Principal position preferred) and/or state department of education required.  Minimum of three years of successful teaching experience preferred.  Knowledge of state and federal accreditation standards required.   

Skills:            Computer literate; excellent written and oral communication ability; strong knowledge of rules, regulations,

                       policies and laws applicable to education; expertise in the Oklahoma State Department of Education’s

                       policies and procedures. 

SUMMARY:  The accreditation/student services officer position provides leadership and strategic direction required to facilitate quality teaching and learning, enhance a positive learning experience for students and positive customer service for parents.   In addition, provide leadership to all staff in developing best practice processes and programs in student service.   for accreditation reporting practices for local, state, and federal requirements while coordinating district wide testing requirements.  This position also oversess district/site accreditation, and ensures district practices remain in compliance with board, state and federal accreditation standards.  Maintains and generates state accreditation reports,  and TLE management.

ESSENTIAL FUNCTIONS: these statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

1. Supervises the development of goals, preparation of short and long range plans, and the implementation of programs and services for accreditation, and student services.  This will be accomplished through scheduled reviews with district and school leadership teams.

2. Oversees federal and state accreditation requirements required by state and federal law.  

3. Co-Coordinates program evaluation services for the school system; provides leadership in planning, developing, administering, interpreting and reporting the district's evaluation programs and procedures for all employees.  
4. Provides data analysis and reporting, designs data collection strategies; collects and/or assesmbles data; designs basic information services to faciliate the analysis of data; identifies and applies appropriate statistical analysis; produces graphical, tabular and narrative summaries of data and statistical analysis; writes reports and executive summaries of findings.
5. Will work with the data stewards and owners within schools and departments, as well as the technology staff, to ensure data is collected, stored, shared and reported in a manner consistent with State and Federal requirements.   
6. Facilitates the districts student behavior programs and coordinates student appeal hearings at the district level.  
7. Work in close collaboration with district level and site level managers to ensure the full implementation of the teacher and leaders' multiple measure evaluation system.  
8. Faciltate the data collection for state and district accreditation reports.  

9. Confer with all stakeholders in the implementation and the efforts at the school level that are being made to plan for local, state, and federal testing.

10. Collaborates with the Assistant Superintendent to provide support for emergency and alternatively certified teachers certification and support and certified staff human resource personnel issues.    

11. Serves as the District Title IX Coordinator.

12. Responsible for ensuring that all records of attendance, grades, transcripts, reports, etc. are completed and filed in a consistent manner with District, State, and Federal policy.

13. Responsible for resolving parent/guardian complaints in an efficient and effective manner.

14. Serve as a member of the District’s Administrative team and attend required meetings when called.

15. Maintain positive working relationships with community agencies.

16. Communicate frequently and directly with the District Administrative team regarding potential problems or issues which require immediate attention in a proactive manner.

17. Attend School Board meetings frequently.

18. Any other issue not mentioned above.  (As in any other duties assigned by the Superintendent of Schools or their designees(s).
19. Assist with all Alternative Education program reports and OSDE Alternative Education requirements.
20. Provide management/oversight and assistance with district's ELL program and make recommendations to district staff as necessary.  

SUPERVISORY RESPONSIBILITIES:  Supervises, oversees and manages district programs and staff associated with it. Carries out supervisory responsibilities in accordance with the district’s policies and applicable laws.  Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS:  Ability to read, analyze, and interpret common academic journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to effectively present information to district leaders, public groups, and/or boards of education.

MATHEMATICAL SKILLS:  Ability to apply intermediate mathematical concepts. 

REASONING ABILITY:  Ability to apply common sense understanding to carry out written and oral instructions.  Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.

OTHER SKILLS/EXPECTATIONS:  Develops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; insures job responsibilities are met competently and within established deadlines.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable. 

• While performing the duties of this job, the employee is frequently required to sit, stand, walk, and climb stairs.

• Normal effect or occasional periods of light physical activity.

• Accidents improbable outside of minor injuries, such as cuts, scrapes, or bruises.

   

  WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.   

• The noise level in the work environment is usually quiet.

• Exposure to complaints from the public may occur during the work day.

• Subject to stress caused by changing environment, deadlines, and heavy workload.

• Limited exposure to health hazards including chemical cleaning agents.

• Primarily require working indoors in environmentally controlled conditions. 

Sapulpa Public Schools is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, sexual orientation, or disability.  This job description summary does not imply that these are the only duties to be performed.  This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.