Health Administrator

POSITION DESCRIPTION COUNTY OF WARRICK, INDIANA

POSITION: HEALTH ADMINISTRATOR

DEPARTMENT: WARRICK COUNTY HEALTH DEPARTMENT

WORK SCHEDULE: MON - FRI 8:00 A.M. – 4:00 P.M.

JOB CATEGORY: EXE (Executive)

STATUS: FULL TIME

FLSA STATUS: EXEMPT

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Warrick County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless those accommodations would present an undue hardship.

Incumbent serves as Administrator of Warrick County Health Department appointed by the Health Officer in conjunction with the Board and reports to the Health Officer. Incumbent will work with the Health Officer to consistently achieve the mission of the Department and serve as a Liaison between the Warrick County Health Department, the Indiana State Department of Health and local businesses.

DUTIES:

Supervises, directs and coordinates the activities of the Health Department personnel including interviewing, hiring, evaluating employee performance, and terminating employees by approval of the Health Officer.

Reviews the activities of, and advises and consults with, department supervisory personnel on administrative functions and supervisory techniques.

Coordinates the preparation of budget requests to all necessary boards and commissions, and administers department budget upon approval.

Directs and oversees accounting and business office functions of the Health Department, and monitors financial accounts and projects the need for additional appropriations.

Serves as department representative on all matters relating to purchases and financial matters with numerous corporations, officials, and agencies.

Develops and reviews guidelines for grant proposals and department programs in the area of environmental health, administers funded grant programs and prepares appropriate reports as necessary.

Reports progress and use of grants to the Board and Health Officer. Advises and assigns supervisory personnel in general sanitation, vector and rabies control, health education, food sanitation, communicable disease, laboratories, and public health nursing by approval of Health Officer.

Develops and updates administrative and personnel policies and procedures for departments, subject to approval of Health Officer, and updates environmental health procedures based on local, state and federal laws.

Reviews proposals for renovations, alterations, and general maintenance of department facilities.

Participates in various committee and board meetings to disseminate information regarding environmental and health programs. Promotes awareness of, and interest in, departmental programs among civic, community and professional groups, target populations, and news media through public speaking engagements.

Coordinates, oversees and conducts in-service training programs for various Health Department reflated functions. Assures that the organization has a long-range strategy which achieves its mission, and toward which it makes consistent and timely progress. Reports this progress to the Health Officer and Board.

Provides leadership in developing program, organizational and financial plans with the Board of Directors and staff, and carries out plans and policies authorized by the board.

Promotes active and broad participation by staff in all areas of the department’s work.

Maintains official records and documents, and ensures compliance with federal, state and local regulations.

Maintains a working knowledge of significant developments and trends in the field.

In communications, the Administrator will keep the board fully informed on the condition of the organization and all important factors influencing it; establish sound working relationships and cooperative arrangements with community groups and organizations; and represent the programs and point of view of the organization to agencies, organizations, and the general public.

In relation with staff, the Administrator will by approval of Health Officer, be responsible for the recruitment, employment, and release of all personnel, both paid staff and volunteers; ensure that regular performance evaluations are held, and that sound human resource practices are in place; see that an effective management team, with appropriate provision for succession, is in place; encourage staff development and education; and maintain a climate which attracts, keeps, and motivates a diverse staff of top quality people.

In budget and finance the Administrator will be responsible for developing and maintaining sound financial practices; work with the finance staff in preparing a budget: see that the organization operates within budget guidelines; ensure that adequate funds are available to permit the organization to carry out its work; and work with grant writers to ensure that grants are utilized, appropriate reports are generated and reported to Health Officer, Board and Grant providers. Ensure that metrics are being met for grants.

In planning for development and direction of the Department the Administrator will work with the Health Officer to set the vision for the department; will work with the Health Officer and other key staff along with Board input in developing and pursuing a/the Strategic Plan; and will maintain communication with like-minded administrators at the state and local levels to further strengthen the Warrick County Health Department.

Some travel may be required to attend state and regional meetings.

Must have a strong financial background.

Perform related duties as assigned.

JOB REQUIREMENTS:

Ability to gain a thorough knowledge of environmental and public health related principles and practices typical of bachelor’s degree in health science or related field. Plus experience with government program administration, and ability to evaluate health service quality and compliance with established procedures, state laws, and local health ordinances.

Thorough knowledge and understanding of broad spectrum of accepted principles and practices of bookkeeping, accounting, standard office practices, and accepted clerical procedures. Have a general understanding of all other Health Department operations.

Ability to communicate effectively, both orally and in writing and to provide clear understandable information.

Must have a minimum of five (5) years supervisory skills and management of staff.

Must have four (4) or more years of HR experience or in charge or an HR program.

Ability to follow all personnel policies and rules of the organization.

Ability to compose/partner (with grant writers) in preparing grant applications.

License and certifications requirements

Possession of a baccalaureate degree in accounting and human resources or related field, masters preferred. An M.D. with significant management experience could serve the role of Administrator and Health Officer.

Eligible to be bonded and notarized documents.

Knowledge and Skill Requirements

Analytical skills or the ability to define problems precisely and to identify and combine relevant facts objectively and in perspective.

Creativity or the ability to develop or produce new concepts, techniques, or programs through original or innovative skills.

Take initiative or the ability to take action with a minimum of prompting.

Judgement or the ability to reach quick and sound decisions.

Leadership or the ability to plan and coordinate the activities of subordinates.

Persuasiveness or the ability to influence others to act favorably and the ability to maintain constructive relationships.

Planning skills or the ability to identify the steps necessary to reach objectives and to define practice courses of action. Implementation or the ability to put into effect changes in policies and procedures.

Broad, technical, administrative, or in-depth professional knowledge obtained through extensive practical experience and/or training. Requires a variety of skills necessary to plan and formulate programs, systems, and procedures for the operation of a major function comparable to a divisional level of organization.

Will have direct influence on decisions which may have either a long-term or short-term effect on a major segment of the economy, the public, or management of the Government activities.

Positions at these levels are required to direct a highly complex activity or a broad scope of activities with a number of major program responsibilities. Function generally requires the resolution of involved or controversial problems and decision-making within the scope of their authority.

II.DIFFICULTY OF WORK:

Incumbent performs duties which are relatively broad in scope, involving varying situations and conditions. Incumbent performs duties according to well-defined legal requirements and standard Department policies and procedures, exercising judgment in applying guidelines and technical knowledge to specific cases and circumstances. Incumbent works in a standard office environment and may work outside of that environment. May be required to work evenings and/or weekend’s dependent of situations. May be required to travel for meetings and education.

III.RESPONSIBILITY:

Employee's assignments are guided by definite objective using a variety of methods or procedures. Work priorities are primarily determined by a flexible, customary routine, supervisor, and service needs of public. Employee refers to supervisor when interpretations of departmental policies, programs, expenditures are thought necessary. Requires frequent and high-level contracts with other Government agencies, or private business to discuss matters of high importance to the represented agency with considerable requirements to persuade or dissuade others.

IV.PERSONAL WORK RELATIONSHIPS:

Incumbent maintains communication with co-workers, other County departments, County Commissioners and Council, local law enforcement agencies, and the public for the purpose of exchanging and explaining information, resolving problems, and persuading code violators to implement corrective procedures. Incumbent reports directly to Health Officer.

Job Type: Full-time

Pay: $64,879.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $64,879