Office Manager

Join Our Team at Warren, LLC - Office Manager Position

Warren, LLC is hiring a full-time Office Manager to keep our front office organized and running smoothly. This role is key in making sure day-to-day administrative, payroll, and HR tasks are handled accurately and on time. The ideal candidate will be able to speak conversational Spanish to assist with communication between employees and management. If you are organized, dependable, and enjoy working in a fast-paced environment, we want to hear from you!

Benefits:

Paid Holidays: Enjoy 9 paid holidays each year.

Vacation: Earn 40 hours of vacation after your first year.

Health Insurance: Choose between a PPO or HSA health plan after 60 days, with partial employer payment. We also offer a company match of up to $100/month for the HSA.

Life Insurance: Receive basic life insurance for free after 60 days.

401(k) Plan: Eligible for a safe harbor match after 12 months of employment.

Overtime Opportunities: Earn extra income with available overtime hours.

Your Role:

As the Office Manager at Warren, LLC, you will:

Greet visitors and provide assistance as needed

Answer phones and direct calls to the right department or person.

Process all cash receipts for paid invoices into the accounting system.

Take checks to the bank as needed.

Conduct the onboarding presentation for all new hires, ensuring they properly enroll in Paychex and receive and understand company policies and benefits information.

Process weekly payroll, ensuring all hours are accurate and resolving any issues that arise.

Assist with Accounts Payable and Accounts Receivable tasks as needed.

Maintain employee records, including time off requests, attendance tracking, and benefits paperwork.

Order and maintain office supplies to keep the office stocked and organized.

Assist with filing and organizing both paper and electronic records.

Serve as the primary point of contact for administrative questions from employees and supervisors.

Ensure the front office is welcoming and organized for visitors and vendors.

Other duties as assigned to support the needs of the office and production teams.

Qualifications:

High school diploma or GED required.

Minimum of 2 years of experience in office management, administrative support, or a related role.

Strong attention to detail and ability to multi-task in a fast-paced environment.

Ability to work independently while also collaborating with managers and supervisors.

Strong verbal and written communication skills.

Preferred Skills:

Experience with payroll processing and HR support.

Familiarity with Microsoft Office Suite (Word, Excel, Outlook, Teams) and HR/payroll software (such as Paychex Flex).

Ability to handle confidential employee information with professionalism and discretion.

Physical Demands:

Ability to sit for extended periods while working at a computer.

Occasional standing, walking, bending, and lifting (up to 25 lbs.).

Some time spent in the production shop environment, which may involve exposure to noise, dust, or varying temperatures.

Position Type/Expected Hours of Work:

Full-time position requiring punctuality and readiness to work daily.

Standard business hours are determined by the manager, but typically is 7:00 am to 4:00 pm

About Us:

Warren, LLC has been a trusted leader in truck equipment manufacturing since 1993. We specialize in producing high-quality products for municipalities, construction, and agriculture markets. Our mission is to deliver exceptional value while fostering a safe and collaborative workplace for our employees.

EEOC Statement:

Warren, LLC is an equal opportunity employer. We welcome all qualified applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability, or genetic information.

Warren, LLC - Building Quality Together

About Warren, LLC

Warren, LLC of Collins, Mississippi has been in the dump body manufacturing business since January 3, 1993. Since that time we have provided many public and commercial entities in the state of Mississippi and in other States with all of their dump truck and other specialized truck needs. With over 20 years of dump body manufacturing experience, we have developed a reputation of providing a premium product at a fair price. Warren offers products and services for the smallest to the largest trucks. Our shop has been updated to have the most modern welding and cutting technology to ensure our products maintain the highest standard of quality. We maintain a fully stocked parts department with knowledgeable personnel ready to assist your needs. Warren strives to attain the highest standards of quality and customer service for your governmental, agricultural, transportation and construction needs.