What are the responsibilities and job description for the Legal Secretary position at Warren & Grant, P.A.?
Boutique Boca Raton based commercial real estate litigation law firm is seeking a full-time Legal Assistant to join our litigation team.
Our law firm focuses on Commercial Landlord Representation in Commercial Tenant Eviction and Rent Collection cases. This position requires daily communication with attorneys and other members of the court system such as Judicial Assistants, Clerks of Court, and Sheriff’s Offices.
The scheduled work hours are Monday through Friday - 9:00 a.m. to 5:00 p.m. in our Boca Raton office. *Please note: This is an in-office position. We do not offer remote or hybrid work arrangements.
Duties:
- Litigation Case Management from Default Notice to Trial
- Prepare, file, and track court documents via Florida E-Filing Portal
- Calendar Management and adherence to deadlines
- Scheduling hearings, mediations, and depositions
- Trial Witness and Exhibit Preparation and Organization
- Interaction with clients, Judicial Assistants, Clerks of Court, Sheriff’s Offices, etc.
- Answering telephones when needed
- Provide administrative and team support as required
Qualifications:
- 3 to 15 years of hands-on litigation legal experience.
- Mandatory: Familiarity with Florida Rules of Civil Procedure and E-Filing
- Preferred: Commercial Real Estate Litigation experience
- Plus: Real Estate transaction and closing experience
- Proficiency in Microsoft Word, Excel, Outlook, and Adobe
- Highly organized with exceptional attention to detail and deadlines
- Self-starter with the ability to work independently and anticipate next steps
- Strong time management skills and ability to prioritize multiple active cases
- Professional communication skills and strong grammar
- Comfortable working in a small, team-oriented environment where flexibility and initiative are essential
What We’re Looking For
- Someone who does not wait to be told what to do
- Someone who tracks deadlines before being reminded
- Someone who can shift priorities quickly while maintaining accuracy
- Someone who takes ownership of their role and supports the team proactively
Benefits:
- Competitive Salary
- Paid Vacation
- Employer Matching 401(k)
- Health Insurance
- Vision & Dental Insurance at discounted rates
- Work-Life Balance
- Job Training provided