What are the responsibilities and job description for the Accounting Assistant position at Warren Averett Executive Search & Recruiting?
Warren Averett Executive Search and Recruiting is working is a growing local construction company adding to their corporate accounting team. The Accounting Assistant will be responsible for daily accounting functions of the company as further detailed below. The position works in a support role to the Controller, Senior Accountant and Project Accountants. The Accounting Assistant will also manage compliance documents and organization within the accounting department.
The position will be responsible for assisting the accounting department at the home office and will ensure that daily business functions continue smoothly. This position will have a variety of tasks as listed below that are primarily within the accounting department. A desire to work with people and the team is required. The list of duties below provides an overview of the general job responsibilities:
RESPONSIBILITIES AND DUTIES:
- Manage receiving process and data entry into accounting software (Sage CRE 300) of all insurance certificates, W-9’s, and subcontractor GC licenses
- Assist in keeping insurance certificates, W-9’s and subcontractor GC licenses up to date
- Receive green folders & distribute dray tickets and receipts
- Scan in all Subcontractor Pay Applications into TimberScan
- Scan Invoices and Credit Card Receipts in TimberScan
- Processing All Credit Card Receipts
- Process Office Invoices into Timberscan
- Scan in Timberscan all emailed invoices
- Order Inventory
- Open Mail and distribute necessary items/ scan in invoices to TS
- Provide backup to Receptionist while she is away from the desk (answering phones and greeting visitors arriving to the office) 1-2 hours per day.
KNOWLEDGE AND SKILLS REQUIRED:
- Excellent Organizational Skills and Positive Attitude
- Ability to Prioritize Responsibilities and Multi-task
- Attention to Detail
- Excellent Verbal and Written Communication Skills
- Ability to Solve Problems Logically
- Ability to Learn New Software for Business Functions and Coordination with Accounting
- Ability to Manage Confidential & Proprietary Company Information
Warren Averett is an equal opportunity employer. We hire, promote and make all other employment decisions without regard to race, color, religion, gender, sexual orientation, national origin, citizenship, genetic information, military service, disability, age, or any other unlawful basis.