Administrative Assistant and Office Operations

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:

• Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
• Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
• Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.
  
  

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

At Warner Chappell Music (WCM) -the global music publishing arm of Warner Music Group (WMG)

• we shape the culture of songwriting and champion songs that resonate for generations by creating transformational opportunities for songwriters everywhere. Our people and culture are at the epicenter of our company, and we are looking for team members who share our service-oriented mindset and have a passion for looking after our songwriters.
  
  

Job Title: Administrative Assistant and Office Operations

A little bit about our team:

The Warner Chappell Music (WCM) Nashville team is a dynamic, highly collaborative environment dedicated to championing the world-class songs and talented songwriters of the Nashville music community. We embody a service-oriented ethos, ensuring unparalleled support for our roster and clients.

Your role:

Under direct supervision, with some latitude for independent judgment and decision, this role will be responsible for providing administrative support to the President, Warner Chappell Music Nashville (WCM), the General Manager, Warner Chappell Music and the Nashville Office.

Here you’ll get to:

You will…

• Prepare assigned expense reports including event related, writer travel, bus trip, & retreat expenses./
• Schedule meetings for Executives and notify reception.
• Coordinate domestic and international travel.
• Assist Executives with all tasks related to running the Nashville office.
• Maintain internal databases that include new signings, roster, contacts, third party vendors, and all chart/song activity and market share activity and perform research/projects based on that data - excluding PRO Awards/Songs, Nashville label roster & product manager lists.
• Update e-blast contact groups in WCM’s email marketing system.
• Send weekly charts to internal staff and writers, as requested.
• Gather internal information for WCM’s corporate office, as requested (including weekly chart information to include in A&R Deck).
• Office Organization (plaques, aesthetics, office decorations & furnishings).
• Order gifts for songwriters and clients for life events and awards.
• Coordinate purchasing of tickets for various events.
• Develop and maintain WCM merchandise inventory.
• Assisting WCM’s President with catalog organization and creating playlists.
• Plan for internal WCM Events (offsites, retreats, corporate meetings, charity events, etc).
• Primary contact for external visitors at the WCM Nashville office.
• Coordinate with the receptionist to order and stock all office supplies and pantry.
• Primary contact for internal company programs like Sharebite, Green Initiative, and future programs.
• Keep signage (internal and external) updated.
• Coordinate needs (staffing and otherwise) for internal & external events (e.g. industry parties, writers’ nights, etc)
• Coordinate with cleaning staff/facilities needs around inside and outside areas of the building.
• Be present for all company sponsored events to work as directed.
• Prepare to take on other specific projects and tasks, as assigned, and enthusiastically volunteer to assist other team members whenever possible.
  
  

About you:

You have…

• Three (3) to four (4) years of responsible administrative experience preferably in a music publishing or related business.
• A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position.
• Ability to handle and safeguard confidential and proprietary information.
• Effectively communicate internally and/or externally in a professional manner with excellent written and verbal skills
• Demonstrate a high level of customer service.
• Possess a strong work ethic.
• Strong organization skills, high attention to detail.
• Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments while producing quality work and being accountable.
• Manage time effectively and manage multiple responsibilities in a high-paced environment
• Demonstrate ability to be innovative and suggest change/improvements within scope of work.
• Anticipates needs and creates efficient and effective processes.
• Self-starter, self-motivated, and takes responsibility/ownership of tasks.
• Thinks outside the box proactively, strategically and analytically.
• Demonstrate flexibility and adaptability to changing situations.
  
  

We’d love it if you also had:

• Familiarity with or prior experience using Google Workspace
• Familiarity with or prior experience using Canva
  
  

About us:

Before the fans and fame, the soundtracks and syncs, there is the song. And before the song comes the songwriter - the heart of an art form that defines generations, and the soul of our business. Songwriters are our inspiration; we are their partners, collaborators, and crusaders.

Songwriters shape culture; and here at Warner Chappell Music we help hone their craft, build their careers, and protect their legacies. We value curiosity, collaboration, and commitment – which helps set us apart and helps us in our commitment and global service to our songwriters. We are Warner Chappell Music - where songwriters are heard.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

Warner Music Group is an Equal Opportunity Employer.

Warner Music Group is an Equal Opportunity Employer.

Links to relevant documents:

2026 Benefits At A Glance

EVerify Participation Poster.pdf

Right To Work .pdf