Site Office Manager - Ware

SITE OFFICE MANAGER

NOTE: ALL VACANCY POSTINGS ARE PENDING UNTIL BOARD APPROVED

NOTE: APPLICATIONS WILL NOT BE CONSIDERED UNTIL THREE REFERENCES ARE RECEIVED

REPORTS TO:  Site Director

Coastal Plains pays this position at an hourly rate: 16 Hours a Week, Four Hours a Day (3:00pm – 7:00pm) Monday through Thursday. Part-Time Position

QUALIFICATIONS: 

• College degree preferred. 
• General office and computer skills required.
• Excellent verbal and written communication skills desired. 
• Ability to develop effective working relationships with staff. 
• Knowledge of database programs.

JOB GOAL:  To assist with clerical duties as assigned.  These duties may include processing of purchase orders, data entry, record keeping and student records. 

1. Prepares and submits Purchase Orders and picks up supplies
2. Check orders received and send packing list to receipts@cpehs.org
3. Helps set up the site each night, as needed.
4. Fills in for site receptionist, as needed
5. Perform the usual office routines and practices associated with a productive and smoothly run office.
6. Assist with incoming calls and mail.
7. Manages the food program: orders food, takes checks to vendors,  picks up supplies/food.
8. In IC, Check Daily Attendance screen and update the daily attendance spreadsheet- The receptionist should have entered the on-site present students and the Office Manager will enter the students that logged in remotely (off campus) on Edgenuity.
9. Monitor attendance for consecutive absences and send weekly attendance emails to the site.
10. The Registrar will contact the Office Manager regarding missing documents so the Office Manger can discuss with the parent when scheduling the orientation meeting.
11. Look for note under Registrar comments (Column M) -ready for orientation meeting and add date of Orientation to column Q once scheduled.
12. Prepare orientation packets including the student folder (color coded with name and cohort on the label). Include waivers, if necessary.
13. Email the Registrar about the student progress: worked in Edgenuity, showed up for a meeting or if a no show for the meeting.
14. After enrollment, add a mentor flag. Flags
15. Upload - Scan in all active and new students information in IC Person Documents
16. Notify the Registrar for students who need to be withdrawn.
17. Send final clearance form to the Regional Registrar of potential graduates and turn in information as requested (Counselors or Grad Coaches may do this)
18. Graduates permanent folder - Scan in all contents of folder to Person Documents and shred all paperwork, if needed
19. Notarize forms, if applicable
20. Participate in professional learning as assigned.
21. Maintain a high level of ethical behavior and confidentiality of student information.
22. Perform other duties and responsibilities as assigned for the betterment of Coastal Plains High School.