Membership, Communications, and Events Coordinator

Job Overview:

The Membership, Communications, and Events Coordinator is responsible for the planning, coordination, and successful execution of private events. This role plays a key part in enhancing the member experience and supporting club traditions through timely and engaging communications that reflect the values and hospitality standards of WCC. This position is responsible for planning and executing private events and managing club-wide information in a manner that is consistent with the club’s vision and mission. The Membership, Communications, and Events Coordinator will work closely with the General Manager, Front of House managers, culinary team, and outside vendors to ensure flawless execution and high levels of satisfaction.

Responsibilities:

• Plans and manages all aspects of private events at the Club, including weddings, showers, and milestone occasions.
• Collaborate with all department heads to create and promote club events, programming, and campaigns that drive member participation and satisfaction.
• Serves as the primary point of contact for outside clients booking events at the Club.
• Conducts initial consultations, develops proposals and contracts, and leads the planning process from start to finish.
• Prepares detailed Banquet Event Orders (BEOs) and ensures all necessary departments are aligned on event logistics.
• Communicates and collaborates with the Executive Chef, Front of House Manager, and Business Manager on all event details.
• Maintains the Club’s master events calendar and communicates upcoming events through internal channels.
• Assists with event promotion via flyers, Club emails, and member communications.
• Builds and maintains relationships with reliable local vendors (AV, floral, décor, rentals, etc.).
• Tracks event costs, billing, and ensures accurate invoice and financial reporting.
• Collects post-event feedback and participates in continuous improvement initiatives.
• Represents the Club’s brand and culture with professionalism, hospitality, and a member-first approach at all times. Develop and execute a comprehensive marketing plan that aligns with WCC’s strategic vision—including consistent branding, digital strategy, collateral creation, and storytelling.
• Serve as the chief content creator and curator for internal and external communications, including email campaigns, social media, website updates, member newsletters, and press releases.
• Assists the board and club management team with preparation of materials related to board and committee meetings

Candidate Qualifications:

Personal Traits & Club Culture Fit

• Member focused mindset.
• Detail oriented team player that notices the small things that elevate an event from good to exceptional.
• Exceptional organizational skills with the ability to manage multiple projects simultaneously under tight deadlines.
• Excellent communicator who speaks and writes clearly and professionally.
• Service driven leader who strives to exceed member and guest expectations
• “Member First” mindset that honors club tradition while introducing innovative and thoughtful ideas.
• Proficient in MS Office, Adobe, Canva, Tripleseat, Survey Monkey, Dropbox and Flickr.

Educational Requirements:

• Bachelor’s degree in Hospitality Management, Event Planning, Communications, or a related field preferred.
• Knowledge of private club culture and expectations is a strong plus.

Pay: $52,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $52,000 - $62,000