Administrative Coordinator

WAMSCO

Waterways Association of Menominee and Shawano Counties, Inc.

Administrative Coordinator

Role Type Administration, Communications, Natural Resources

Location Shawano, Wisconsin

Employment Type In person; Full-Time (40 hours per week)

Salary $24.00 - $26.00 per hour

Benefits Paid vacation; 8 paid holidays; comped overtime; mileage

reimbursement, Anovia Health subscription

Application Deadline October 1, 2026

Position Focus

Grant Administration • Finance Management • Office Operations • Communications •

Conservation Programs • Environmental Education

Job Overview

WAMSCO is seeking a highly organized, detail-oriented, creative, and versatile

professional to serve as our Administrative Coordinator. This position will handle

organizational communications and a variety of administrative and grant-related

responsibilities while also supporting WAMSCO's conservation programs and

implementation projects.

This is a multidisciplinary position suited for someone who enjoys working both behind the

scenes and in the field. The ideal candidate will be equally comfortable developing a

grant application, tracking and managing finances, designing professional marketing

materials, assisting with restoration projects, creating educational materials, and

communicating with landowners, community members, partners, and funders.

Core Responsibilities

1. Administrative & Organizational Support

• Maintain organized digital and physical records related to WAMSCO programs,

grants, projects, events, and communications.

• Assist with scheduling, meeting preparation, event logistics, correspondence, and

other organizational needs.

• Maintain calendars and project schedules.

• Prepare reports, presentations, meeting materials, and organizational documents.

• Coordinate communications with project partners and stakeholders.

• Assist the WAMSCO Board with special projects and other organizational priorities.

• Support the overall operation of a growing nonprofit organization and contribute

wherever needed to advance WAMSCO’s mission.

• Participate in fieldwork, restoration activities, planting events, and other hands-on

conservation activities as needed.

• Maintain accurate project records, photographs, monitoring information, and other

documentation.

• Assist with evaluating project outcomes and preparing reports for funders and

partners.

2. Grant Administration & Financial Management

• Assist with identifying, researching, and preparing grant applications.

• Assist with developing project budgets and monitoring expenditures throughout the

grant period.

• Track grant deadlines, deliverables, budgets, project milestones, and reporting

requirements.

• Maintain organized records of grant-funded activities and expenditures.

• Prepare and submit grant reimbursement requests.

• Track payroll, project expenses, invoices, receipts, and other documentation

required for grant reimbursement and compliance.

• Assist with preparation of progress and final grant reports.

• Coordinate with staff, President, Treasurer, and project partners to ensure grant

requirements are met.

3. Communications, Marketing & Public Relations

• Develop graphics, flyers, brochures, educational materials, signage, presentations,

and promotional materials.

• Photograph, video, and document WAMSCO projects, events, restoration activities,

and educational programs.

• Maintain and update website content, including program information, events,

educational resources, and organizational news.

• Help communicate technical conservation information in a way that is accessible

and engaging to the general public.

• Promote WAMSCO's programs and demonstrate the organization's impact through

storytelling, photography, graphics, data, and other communications.

• Assist with social media campaigns to promote WAMSCO programs, events,

projects, educational opportunities, and partner initiatives.

• Assist with media relations, press releases, public announcements, and other

external communications.

4. Conservation Program & Project Coordination

• Assist with planning, coordinating, implementing, and documenting WAMSCO

conservation projects.

• Support projects involving shoreline restoration, agricultural best management

practices, native plantings, water quality, and other natural resource initiatives.

• Communicate with municipalities, counties, landowners, farmers, conservation

organizations, state agencies, and other project partners.

5. Environmental Education & Public Outreach

• Represent WAMSCO at community events, conferences, fairs, workshops, and

other public events.

• Deliver environmental education programs for students, adults, farmers,

landowners, community groups, and other organizations.

• Develop lesson plans, presentations, activities, demonstrations, and educational

materials related to water resources.

• Lead or assist with classroom presentations, field trips, workshops, educational

events, and community programs.

Required Qualifications

• Degree and/or equivalent experience in accounting, communications, marketing,

nonprofit management, environmental studies, or a related field

• Ability to manage multiple projects, deadlines, and priorities.

• Detail-oriented

• Strong organizational and project management skills.

• Experience with public speaking, education, presentations, or community

outreach.

• Proficiency with common office and digital communication software: Microsoft

Office Suite, Google Suite, Canva, etc.

• Experience developing professional, written, and visual content.

• Experience with social media and digital communications.

• Self-motivated with the ability to work independently and collaboratively.

• Demonstrated interest in conservation and natural resources.

• Willingness to learn natural resource concepts and participate in field-based

conservation work.

Preferred Qualifications

• Basic knowledge of natural resources, shoreline restoration, aquatic life, and/or

agriculture best management practices

• Experience with grant writing and reimbursement processes.

• Experience using QuickBooks and tracking finances.

• Experience developing education lesson plans.

• Experience with graphic design software.

• Website management experience.

• Photography/videography experience.

• Experience working with nonprofits, government agencies, or conservation

organizations.

Employment Requirements

• Pass Criminal Background Check

• Pass reference check

• Reliable vehicle (includes mileage reimbursement)

• Valid Driver’s License and state minimum vehicle insurance coverage

Physical & Work Environment

This position involves a combination of office, field, and community-based work. Field

responsibilities may include walking uneven terrain, working around water, carrying

equipment and materials, and working outdoors in varying weather conditions.

The position occasionally requires evening or weekend work for educational programs,

events, meetings, workshops, or other activities.

Why This Position Matters

WAMSCO's work depends on more than implementing conservation projects. It also

depends on educating people, building partnerships, securing funding, communicating the

value of conservation, and bringing community members into the work.

The Administrator / Programs & Communications Coordinator will help connect all of

those pieces, helping WAMSCO expand its impact across Menominee and Shawano

Counties.

Visit our website at wamsco.org

Questions? Please reach out to wamsco@gmail.com.