Office Communications Assistant

WAMEGO AREA CHAMBER OF COMMERCE

POSITION DESCRIPTION

Position: Office Communications Assistant Reports to: Executive Director - Non-Exempt

Position Summary:

The Office & Communications Assistant is a part-time staff member of the Wamego Area Chamber of Commerce and reports to the Executive Director. This position supports the day-to-day operation of the Chamber office by serving as a primary point of contact for members, vendors, visitors, and the public; managing routine communications; maintaining accurate records; and assisting with digital communications and social media. The position is approximately 20-25 hours per week during regularly scheduled weekday hours. This position does not require event attendance, although it would be preferred.

Responsibilities :

• Answer incoming phone calls and emails, respond to routine questions, and direct inquiries to the appropriate staff member.
• Provide day-to-day administrative support to the Executive Director and Chamber staff and assist with general office operations.
• Prepare and send Chamber communications to members, vendors, and community partners, including email updates, notices, and other routine correspondence.
• Maintain timely and accurate content on the Chamber and CVB websites.
• Assist with creating, scheduling, and posting content for Chamber social media channels.
• Process annual membership investments and maintain accurate member information in the member management system.
• Assist with creating, processing, and reconciling invoices, payments, and other routine financial documents.
• Maintain organized digital and paper files, contact lists, records, and office materials.
• Provide courteous front-office service to members, visitors, vendors, and community partners.
• Perform other administrative and communications duties as assigned by the Executive Director.

Minimum Qualifications:

• Experience working in a professional office or customer service setting preferred.
• Strong interpersonal, verbal, and written communication skills.
• Professional and courteous customer service skills.
• Strong computer skills, including Microsoft Office, Google applications, email platforms, and the ability to learn Chamber management software and other digital tools.
• Basic familiarity with social media platforms and digital communications.
• Ability to organize and prioritize work, manage details accurately, and meet deadlines.
• Ability to work independently while also collaborating effectively with a small team.
• Ability to maintain confidentiality and exercise good judgment when handling member, financial, and organizational information.
• Ability to work consistently during regularly scheduled weekday hours.

Pay: From $17.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Flexible schedule

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $17