Deputy Clerk of Courts - Civil & Small Claims

This position is responsible for the judgment and lien docket of all money judgments of the court, transcripts from judgment and lien dockets of other Wisconsin court and of federal courts, warrants for unemployment insurance and warrants for delinquent Wisconsin income or franchise taxes, all claims for liens by prime contractors, subcontractors, suppliers and service providers. Additionally, this position is responsible for researching and interpreting civil and criminal State statutes pursuant to Sections 801 through 847 and 974 as well as creating and maintaining all Walworth County court files, exhibits, and court records.

SUPERVISION

Include the following. Other duties may be assigned.   This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Open and close small claims and civil files. 

Monitor filing and hearing deadlines.

Arrange and maintain court calendars.

Perform administrative duties such as scanning, copying and organizing case files. 

Receive and process all mail pertaining to small claims and civil files.

Review paperwork received from parties ensuring completeness and accuracy.

Organize exhibits, documents and appendices.

Maintain exhibit listings and exhibits for all cases.   

Process exhibits for destruction.

Process appeals for civil and small claims files.

Review court documents to determine if they are confidential pursuant to Wisconsin State Statutes and mark those documents as confidential if appropriate.

Make arrangements for interpreters for those defendants who are language or hearing impaired. 

Process the filing of civil claims, foreign judgments and transcripts of judgment, and maintenance, condominium, construction and hospital liens

Process non-earnings and earnings garnishments.

Process delinquent state tax, unemployment tax and unemployment compensation warrants.

Enter and docket judgments.

Review docketing for accuracy. 

Schedule small claims hearings.

Schedule motions and court hearings. 

Prepare and send notices of jury trials, court trials, motion hearings, and various other hearings. 

Monitor deadlines and arrange and maintain court calendars.

Maintain multiple agendas and provide timely reminders.

Prepare files for the weekly small claims calls. 

Clerk the weekly small claims call as needed. 

Clerk civil foreclosure proceedings and process the same after court.

Provide coverage to other clerks by clerking in court for various types of hearings.

Provide coverage to the Civil Admin II. 

Provide coverage to the Family Deputy Clerk / Family Department. 

Assist public by processing requests for copies. 

Issue transcripts, executions, exemplified copies and certificates.

Assist the public by answering inquires over the phone and in person. 

Check bail/bonds for the Criminal Department, if requested.

Prepare assignment and order for payment of Guardian ad Litem (GAL) when ordered by the Court. 

Prepare orders and other court documents as needed. 

Process passports according to Federal regulations under the guidance of the US Department of State.

Testify in court proceedings when necessary.

Maintain civil and small claims cases specifically assigned to out-of-county judges.

Clerk hearings for civil and small claims cases specifically assigned to out-of-county judges.

Maintain and transmit required documents to the Register of Deeds Office on foreclosure properties.

Submit billing to the Wisconsin Department of Revenue twice a year and title companies on a monthly basis. 

Demonstrate a commitment to county safety and risk management efforts.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school plus two additional years of formal preparation and two to three years of relevant prior experience; or some formal preparation with a minimum of four years of directly related legal experience.   Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Proven experience with legal terminology.

Certificates, Licenses, Registrations

Wisconsin notary public

Interactions and Communications

Provides specialized information and/or recommendations to others regarding an area of expertise.

Decision Making

This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested.  These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.

Thinking and Problem Solving

In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse, but are typically covered by precedent or established practice.

Tools & Equipment Used

FAX Machine Copy Machine

Typewriter Personal Computer/Printer

Telephone Microfiche Reader and Copier

Calculator Micro Imaging Machine

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand and sit; use hands to finger, handle, or feel; and reach with hands and arms.  The employee is frequently required to walk; and occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.   The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.   Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Salary : $21 - $29