RFP Manager

THIS IS A REMOTE POSITION.  Walton Signage is a well-respected, innovative company in the signage industry. The Company serves large, national or corporate accounts with turnkey installation of high quality signage systems and has been listed several times as one of Inc. Magazine's fastest growing companies.

We are currently recruiting for an RFP Manager who fosters favorable relationships with existing clients, both internal and external, prepare new quotes, meet with in-house project teams, sales team, and other cross functional departments as necessary.  Responsible for managing and responding to Requests for Proposals (RFPs), Requests for Bids (RFB), Invitations to Bid (ITB), Requests for Quotes (RFQ), and Requests for Information (RFI) to help secure new business opportunities.

ESSENTIAL DUTIES:

Core duties and responsibilities include the following. Other duties may be assigned.

• Performs RFP related duties as directed by the RFP Director.
• Analyze RFP Documents: Interpret RFPs to identify key requirements, deadlines, and evaluation criteria.
• Coordinate with Teams: Work with cross-functional teams (e.g., sales, marketing, finance) to gather necessary information and responses.
• Develop Proposals: Craft comprehensive and compelling proposals tailored to meet the specific needs of each client.
• Manage Timelines: Ensure all internal reviews, revisions, and approvals are completed before submission deadlines.
• Communicates with suppliers, answers questions timely and supports adherence to deadlines and provides feedback after each RFP concludes. Reviews feedback prior with the RFP Director.
• Provides essential support and leadership to the RFP process as directed by the RFP Director.
• Serves as lead with internal and external teams when deemed necessary by the RFP Director.
• Serves as back up to the RFP Director when they are out of office or leading other RFP Processes. This will be advised by the RFP Director.
• Ensure Compliance: Adhere to proposal requirements, including formatting, content, and delivery specifications.
• Follow-Up: Conduct post-submission follow-up with potential clients to address questions and provide additional information.
• Analyze Outcomes: Gather feedback from clients to inform continuous improvement in the RFP process.
• As needed, support client Onboarding initiatives as directed by the COO and CRO.

Skills and Qualifications:

1. Analytical Skills: Evaluate RFP requirements effectively.
2. Writing Abilities: Articulate the company’s value proposition clearly.
3. Project Management: Meet submission deadlines and manage the response timeline.
4. Interpersonal Skills: Collaborate closely with various departments.
5. Attention to Detail: Ensure proposals are accurate and complete.
6. CRM Software Knowledge: Familiarity with CRM software
7. Business Acumen: Strong understanding of business principles and practices.
8. Problem-Solving: Ability to address challenges and ambiguities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Bachelor's degree (B.A) preferred; five or more years related experience and/or training; or equivalent combination of education and experience

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Benefits:  Walton Signage offers medical benefits on the 1st of the month following start date, 401(k) with 100% match up to 4% and full vesting after 90 days, paid time off, holidays, and competitive compensation commensurate with experience. To apply please complete the preliminary application online. 

We are an Equal Opportunity and Affirmative Action Employer.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•While performing the duties of this job, the employee is constantly required to sit and use hands to operate telephone, type and operate computer and mouse.

•The employee is frequently required to talk, hear, and bend and twist neck.

•The employee may occasionally lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds.

•Specific vision abilities required by this job include close vision and distance vision.

•Travel may be required.