Coordinator, Family Office

Overview

Position:Coordinator, Family Office Department: Property Services Reporting to: Senior Manager, Facilities Location:Bentonville, AR   Walton Enterprises is seeking a skilled, highly motivated and entrepreneurial individual to join the team as Coordinator, Family Office.  The ideal teammate will have the demonstrated ability to provide essential administrative and operational support for the Bentonville Office and the Property Services team. You will help ensure seamless day-to-day operations, foster a welcoming and well-maintained workplace, and support both internal teams and family-related needs through outstanding service and organization.   Our Commitment to Diversity, Equity, Inclusion and Belonging We believe every associate should have access to success. Creating an environment centered on trust, respect, and bringing people together is critical to this belief. Our aspirations are as follows: - Create an environment where we hire, retain, and bring to the table people with diverse backgrounds, viewpoints and lived experiences to create a more successful organization. - Ensure fairness, equity, and access to success for all our associates. - Create an inclusive workplace where everyone feels valued, safe, able to engage honestly.   About the Position You will join a top-notch team focused on delivering excellent administrative, operational, and facilities support. This role requires a proactive, detail-oriented individual with effective communication and organizational skills, capable of managing day-to-day office functions and supporting the Property Services team with various administrative and logistical tasks.   What you will do You will support front desk operations, manage office logistics, assist with vendor coordination, and ensure the smooth execution of administrative needs to support associates and property-related services.     Responsibilities Office Administration & Support - Greet visitors and manage front desk operations to create a welcoming and professional environment. - Maintain visitor logs, issue guest passes, and ensure the lobby and communal spaces are clean and organized. - Organize and oversee daily office operations and procedures, including: - Purchasing and maintaining office supplies and pantry (food and beverages) - Mailing and shipping coordination - Reserving and preparing conference rooms - Maintaining the employee database and seating chart - Managing guest scheduling and visitor calendar - Distributing and tracking office keys, security badges, and related access tools - Schedule and coordinate appointments and meetings for the Property Services team and other internal needs. - Track office-related spending on supplies and pantry items, working within established guidelines to ensure fiscal responsibility. - Shop for and transport office and pantry supplies on a regular basis. - Perform light lifting when stocking supplies or supporting office setup and maintenance. - Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments. - Monitor inventory and restock kitchen/breakroom supplies to ensure cleanliness and functionality. - Assist with internal communications and scheduling needs. - Liaise with vendors and coordinate services related to general office and family operations. - Maintain accurate records and help optimize workflows, systems, and procedures for office efficiency. Facilities & Property Support - Conduct regular inspections to identify maintenance needs (e.g., appliances, lighting, AV equipment, water supply). - Coordinate preventive maintenance and ensure issues are reported and resolved efficiently. - Support logistical tasks for Family Services, including errands, coordination with vendors, and day-to-day operational support for family needs. Who we are looking for Qualifications required for your success - 5 years of experience in administrative, hospitality, facilities, or operations support roles with a focus on client service. - Strong organizational and multitasking abilities with attention to detail and follow-through. - Effective communication and interpersonal skills with the ability to engage across teams and leadership levels. - Proficiency in Microsoft Office Suite; experience with office or facilities management systems preferred. - A self-starter who thrives in collaborative environments and can balance multiple responsibilities effectively. - The ability to lift and transport light-to-moderate loads in support of office stocking and supply needs. - Valid driver’s license and comfort with local travel for errands or supply pickup. - Discretion and professionalism, particularly when supporting family-related tasks or sensitive information.   Preferred Skills and/or Competencies - Experience in corporate hospitality or concierge-level service. - Familiarity with space management and workplace experience best practices. - Strong customer service mindset and ability to build rapport across teams and departments. - Working knowledge of vendor and resource management in multi-site operations. - An ability to interpret social cues, respond empathetically, and foster a respectful, inclusive environment. - Strong ownership mindset: dependable, accountable, and dedicated to delivering results. - Cultural awareness and appreciation for diverse backgrounds, opinions, and values. Personal attributes that support your success - Ability to function as a trusted advisor to principals and colleagues, exercising discretion, and demonstrating expertise and integrity - You are helpful, a team player, and show respect while collaborating with others to succeed together - A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation   All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, credit check and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.   Benefits Information Compensation Range : $28.50 - $31.25   Benefits Information: We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401(k)-retirement plan and paid time off.   This position is anticipated to be open for applications through May 9, 2025   About the Property Services Department The Property Services team assists the family members with all property related activities including acquisition, design, and development. They manage a variety of properties including both personal and commercial real estate, vehicles, equipment, and other property related assets throughout the country. The Property Management team also supports the Walton Family Foundation and Walton Enterprises office buildings.   About Walton Enterprises Walton Enterprises supports the personal, philanthropic, and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam & Helen Walton’s family.   Walton Enterprises is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.