Senior Coordinator

Position: Senior Coordinator

Department: Rob Walton Foundation (RWF)

Reporting to: Senior Program Officer

FLSA Status: Non-Exempt
Location: Bentonville, AR

Walton Enterprises is seeking a skilled, highly motivated and detail-oriented individual to join the team as a Senior Coordinator within the Rob Walton Foundation. The ideal teammate will have demonstrated ability to support grantmaking operations, coordinate complex workflows, and maintain strong operational rhythms across programs in a fast-paced environment.

About the Position

The Senior Coordinator plays a critical role in supporting the Rob Walton Foundation's operational, programmatic, and coordination processes. This role provides high level administrative support, project coordination, and grantmaking workflow assistance to ensure effective execution and continuous improvement across foundation initiatives.

This position strengthens team effectiveness by maintaining accurate documentation, coordinating schedules and logistics, preparing materials for meetings, and tracking priorities across multiple workstreams. The role requires strong organizational capability, clear communication, a service-oriented mindset, and the ability to manage multiple priorities simultaneously.

What you will do

Provide day-to-day coordination and administrative support for grantmaking, projects, and foundation operations while ensuring workflows, timelines, and documentation remain accurate, organized, and aligned with internal processes.

Responsibilities

Grantmaking Support (Coordinator Level)

Conduct pre-grant due diligence, gather background information, and prepare materials for program staff review.
• Track grant-related timelines, reporting deadlines, and deliverables to ensure internal processes are followed.
• Communicate with grantees on scheduling, submission of materials, and follow-up actions (not grant decisions).
• Maintain accurate grant files, documentation, and workflow trackers.
• Assist with preparing grant-related summaries, briefings, and meeting packets for internal discussions.

Project Coordination & Process Support

• Support project workflows by tracking timelines, deliverables, milestones, and key dependencies.
• Coordinate internal and external meetings, including scheduling, agenda development, materials preparation, and note-taking.
• Help update templates, guides, and shared files, and other resources that support operational consistency.
• Assist with planning and executing team meetings, retreats, and events, including logistics, materials, and communications.
• Identify opportunities for small-scale process improvements that enhance efficiency and collaboration.

Operational & Administrative Coordination

• Serve as a primary coordination point between RWF program staff, partners, and internal teams to ensure clear and timely communication.
• Provide daily scheduling, calendar management, and logistical support to the Executive Director and program team.
• Prepare professional correspondence, memos, presentations, and briefing materials with accuracy and attention to detail.
• Track priorities, deadlines, and follow-up actions across program workstreams to ensure timely execution.
• Maintain organized digital systems, ensuring documentation is current, accessible, and version controlled.
• Support onboarding of new team members by helping them understand workflows, systems, and documentation.
• Uphold RWF's service orientation by providing responsive, professional interactions with internal and external stakeholders.

Data, Reporting, and Systems Support

• Support SmartSimple, Smartsheet, and related tools for grant and project tracking.
• Assist in developing and maintaining dashboards, reports, and data visualizations to support program analysis and decision-making.
• Collaborate with IT and other teams to ensure data integrity and consistent reporting across entities.
• Support creation of materials for board and principal review, including impact summaries and presentations.

Talent We Are Seeking

Skills needed

• Strong project coordination and organizational skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to manage multiple priorities in a dynamic environment
• Strong service orientation and collaborative approach
• Proficiency with Microsoft Office and collaboration tools

Qualifications required for your success

• 5 years of professional experience in project coordination, systems management, process improvement, and/or administration.
• Highly proficient with various technology platforms - Microsoft Office Suite, Adobe Acrobat, DocuSign, and Zoom.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously, in a fast-paced environment.
• Excellent written and verbal communication skills; proven ability to collaborate across teams and with external stakeholders.

Additional Helpful Experience Includes

• 3 years of professional experience in philanthropy, grants management, and/or executive-level administrative support.
• Bachelor's degree
• Experience with SmartSimple, Fluxx, or other grant management software.
• Experience managing grants to international or fiscally sponsored entities.
• Familiarity with conservation, community development, and/or philanthropic project environments.

Personal attributes that support your success

• Demonstrates discretion, integrity, and expertise while serving as a trusted advisor to principals and colleagues.
• Collaborates respectfully and effectively with others, contributing to a supportive, team-oriented environment.
• Approaches challenges with curiosity, bold thinking, and a commitment to continuous learning and innovation.
• Maintains a strong focus on results, consistently exercising sound judgment and decision-making.
• Brings a visionary mindset, planning strategically for the future with imagination and insight.
• Committed to excellence and actively engages with others to accomplish shared goals.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Benefits Information

Compensation Range : $37.00 - $55.25 per hour

Benefits Information: We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401(k)-retirement plan and paid time off.

About Walton Enterprises

Walton Enterprises supports the personal, philanthropic, and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam and Helen Walton's family.

We value trust, mutual respect, and a workplace where every associate belongs and can do their best work. We bring together talented people with different backgrounds and viewpoints, support their growth, and empower them to contribute meaningfully.

We are an equal opportunity employer committed to a workplace that is free of discrimination and harassment of any kind. All applicants receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, genetic information, or any other status protected by the laws or regulations in the locations where we operate.