Installation Coordinator / Manager

Join the Team at Apex Atlantic South – New Jersey’s Leading Home Services Network! 

Apex Atlantic South is seeking a highly organized and detail-driven Contracts Manager to lead our Contracts team. This leader will oversee the team responsible for processing all paperwork related to HVAC, plumbing, and electrical installations across our four New Jersey businesses. If you excel at managing processes, ensuring compliance, and keeping high-volume operations running smoothly, we want to hear from you. 

This position is based out of the Danley 911 office in Monroe, NJ and supports all Apex Atlantic South operations in New Jersey. 

What You’ll Do 

As the Contracts Manager, you will lead the team responsible for ensuring every installation is fully compliant, properly documented, and ready for a seamless customer experience. Your key responsibilities include: 

Lead and Develop the Contracts Team 

• Manage the team that processes install-related paperwork 

• Establish and refine workflows, quality standards, and productivity expectations 

• Train team members on permit, inspection, and documentation requirements 

Oversee Permit & Inspection Processes 

• Ensure all permits are submitted accurately and on time 

• Coordinate and track inspection scheduling across multiple municipalities 

• Maintain compliance with local, state, and manufacturer regulations 

Manage Installation Documentation 

• Oversee the processing and accuracy of all installation paperwork 

• Ensure job files are complete, compliant, and stored properly 

• Implement controls to prevent delays, errors, and rework 

Warranty Registration & Compliance 

• Ensure equipment is registered with manufacturers for customer warranties 

• Verify accuracy of model numbers, serial numbers, and install details 

Cross-Functional Coordination 

• Partner with install managers, dispatchers, and customer service teams 

• Communicate with municipal offices, inspectors, and vendors 

• Support field teams with documentation and compliance needs 

Continuous Improvement 

• Monitor metrics and identify opportunities for process improvement 

• Implement best practices to increase efficiency and reduce cycle times 

What We’re Looking For 

• Experience in a coordination, permitting, operations, or administrative management role, preferably in home services or construction 

• Strong understanding of permitting processes, inspections, or compliance workflows 

• Excellent communication and organizational skills 

• Ability to manage a fast-paced, deadline-driven environment 

• Experience leading teams and improving operational processes 

• Proficiency in Microsoft Office, CRM systems, and workflow or scheduling software 

What We Offer 

• Competitive salary with growth potential 

• Comprehensive benefits including medical, dental, vision, and 401(k) with company match 

• Paid time off and holidays 

• A fast-paced, collaborative workplace environment 

• Ongoing training and leadership development 

Join a company that values strong leadership, promotes from within, and is dedicated to delivering exceptional service across New Jersey. 

 Apex Atlantic South may conduct a preemployment background check and drug test, subject to applicable law 

Salary : $70,000 - $80,000