What are the responsibilities and job description for the Registrar position at Walsh Jesuit High School?
Walsh Jesuit High School is seeking a Registrar who is responsible for managing student academic records and systems with accuracy and confidentiality. This position plays a vital role in maintaining the integrity of student data, ensuring compliance with state and diocesan standards, and supporting the academic mission of the school. The Registrar works under the supervision of the Principal to maintain accurate student data systems, coordinate reporting requirements, and ensure a smooth academic operations flow. This is a full-time, 12-month position working on the school campus located in Cuyahoga Falls, Ohio.
Major Responsibilities:
- Academic Record Management
- Serve as the system administrator for the student record/information database (MyWJ)
- Maintain computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
- Coordinate grading process, verification and correction of grades and distribution of report cards
- Calculate Grade Point Averages and prepare honor rolls.
- Support student registration, withdrawal, and records transfer as well as transcript requests
- Data Compliance and Reporting
- Complete and submit required reports for the Diocese of Cleveland, State of Ohio, and Jesuit Schools Network
- Assist with accreditation documentation and reporting including OCSAA and other compliance bodies
- Prepare and distribute eligibility lists
- Maintain internal school data dashboards and reporting as needed
- Scheduling and Program Support
- Collaborate on the creation of the master academic schedule, teacher assignments, and the Program of Studies
- Assist with state testing coordination and logistics
- Help facilitate internal academic meetings and data presentation
- Administration and Communication Support
- Assist with general clerical and office duties
- Provide data support and documentation for school administrators
- Interface with families and staff on transcript, scheduling, and records needs
- Faith Formation
- Embrace, display, and support Catholic/Christian values and spiritual formation.
- Regular participation in Ignatian formation activities including the school’s formal formation program, school masses, retreats, and other activities/events as scheduled.
Core Qualifications:
- High school diploma or GED required; Associate’s degree preferred
- Minimum of 3 years of experience as a school registrar or similar administrative role
- Proficiency in Microsoft Office Suite and student information systems (Blackbaud preferred)
- Strong attention to detail and data accuracy
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and operate with discretion
- Commitment to Jesuit values and faith-based student formation.
- Embrace and display Catholic/Christian values and spiritual life.
Compensation and Benefits
Walsh Jesuit is a wonderful community to be a part of and the Registrar will be eligible to participate in medical, dental, vision, life, and disability insurance Immediately upon employment. A 401k plan with matching contributions is available within the first month of employment along with generous paid time off.
About Us:
Walsh Jesuit High School, a Catholic college-preparatory high school in Cuyahoga Falls, Ohio, held its first classes in 1965 and continues to reach beyond academic excellence to develop competence, conscience, and compassion within its students while teaching them to actively engage with their community as men and women for others.