Attendance Secretary - Walla Walla High School

PURPOSE STATEMENT

This position is responsible for assisting the high school administration team in the management of the attendance office and performing a variety of secretarial duties for the high school office.

Essential Functions

• Provide exceptional customer service for students, parents, staff and the public; answer a wide variety of telephone and in-person inquiries; promote positive public relations for the district.
• Receive calls from parents/guardians regarding questions with student attendance or discipline; answer questions as appropriate and/or direct to appropriate individuals.
• Coordinates the work of two office support staff for all aspects of attendance.
• Make telephone contacts with parents for excused and unexcused attendance along other front office staff.
• Enter data and retrieve student records on the student records system (Qmlativ); maintain complete and accurate attendance records; prepare reports and statistical data relative to attendance and discipline.
• Prepare attendance letters and court petitions per BECCA procedures.
• Assist Court Services and Child Protective Services. Function as the key contact person for the sheriff's department when needed.
• Maintain student enrollment records and provide assistance in monthly enrollment count.
• Complete, review, organize and store student attendance and discipline files.
• Perform a variety of secretarial tasks such as compiling and organizing information for administrators, including, word processing, spreadsheet data base management, and miscellaneous activities.
• Be a role model for students and interact positively with students, parents, staff and the public.
• Model appropriate and cooperative behavior, including protecting confidential information.
  
  

Other Functions

• May serve on various district committees and/or departmental work teams.
• Perform related duties consistent with the scope and intent of the position.
  
  

REPORTING RELATIONSHIPS

• Reports to the school principal and/or principal designee.
• Provides guidance to designated office support staff.
  
  

MENTAL DEMANDS

• Experiences frequent interruptions and shifting priorities.
• Must occasionally work with distraught or difficult parents and students.
  
  

PHYSICAL DEMANDS

• Ability to lift and/or move up to ten (10) pounds.
  
  

Minimum Qualifications

Education and Experience

• High School diploma or GED; college level coursework preferred.
• Education, training, skills, and experience necessary to carry out the assignment including two (2) years successful secretarial experience.
• Demonstrated proficiency with computer programs and spreadsheets (Word, Excel, etc).
• Knowledge of Skyward system preferred.
  
  

Knowledge, Skills And Abilities

• Bilingual English/Spanish preferred.
• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the district.
• Ability to communicate effectively, establish and maintain effective working relationships with students, parents, staff and the public.
• Strong communication skills both in person and on the telephone.
• Effective customer service and public relations skills; confidence in dealing with the public.
• Ability to attend to detail with accuracy.
• Ability to set up and maintain accurate files and records.
• Ability to organize and set priorities while experiencing frequent interruptions.
• Required to maintain confidentiality.
  
  

Licenses/Special Requirements

• Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.
• Must complete Walla Walla Public Schools Risk Management and Bloodborne Pathogens Training upon hire.
  
  

TERMS OF EMPLOYMENT

Secretary II on the PSE Classified Salary Schedule A

Eight (8) hours per day, five (5) days per week, 209 days per school year, PSE Salary Schedule, Retirement, SEBB Benefits, 9 Holidays, Paid Sick Leave

CONDITIONS

The preceding list of essential functions is not exhaustive and may be supplemented as necessary.

Skills

The Walla Walla School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The Walla Walla School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services and activities. For information regarding translation services or transitional bilingual education programs, contact (509) 527-3000. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Compliance Coordinator

Title IX Coordinator

Dr. Mindy Meyer, Director of HR

364 S. Park Street

Walla Walla, WA 99362

(509) 527-3000

Section 504/ADA Coordinator

Barb Casey, Director of Special Education

364 S. Park Street

Walla Walla, WA 99362

(509) 527-3000