Fleet Admin

We are seeking a detail-oriented and proactive Fleet Administrator to support the daily operations of our fleet maintenance and repair services. This role involves maintaining accurate vehicle records, and serving as a key liaison between Maintenance, Operations, and Dispatch teams across multiple locations. The ideal candidate will possess strong organizational skills, effective communication abilities, and a commitment to ensuring fleet readiness and compliance. Schedule is Monday - Friday 7AM-3:30PM

Job highlights

Qualifications

• Knowledge of the principles and practices of fleet management to include vehicular maintenance and repair, regulatory requirements and reporting, permits and licensing
• Basic knowledge of accounting and financial principles
• Experience with Microsoft Office products to design/produce databases and financial/statistical reports
• Ability to demonstrate professional verbal and written communication skills
• Ability to establish and maintain effective working relationships with customers, vendors, and coworkers with professional and courteous interactions
• Experience with Fleet Telematics 
• PHYSICAL/ENVIRONMENTAL REQUIREMENTS• Operate basic office equipment such as; computer terminal, copy machines, ten key calculator, telephone, reference material, and contract documents.• Office environment requiring professional dress.• Use of all necessary personal protective equipment.• Sitting for up to 8 hours.• Occasional walking over rough and uneven terrain.• Occasional bending, kneeling, squatting, and climbing.• Occasional lifting up to 50 lbs with or without assistance.• Frequent Use of hands for simple grasping, pushing, pulling, and writing and typing.• Frequent reading from a computer screen or printed text.• Occasional exposure to all outdoor weather conditions.• 

Responsibilities

• ESSENTIAL FUNCTIONSESSENTIAL FUNCTIONS• Utilize software to track fleet vehicles and associated information needed for maintenance, accounting and insurance purposes
• Maintain all detailed and up-to-date fleet related data including but not limited to surplus vehicle inventory, mileage, maintenance, warranties, tires and fuel.
• Ensure timely licensing and registration of fleet vehicles
• Work with all locations on making all new fleet vehicles ready for service, including titling, tags, company markings, telematics and transport.• Ensure the company vehicle fleet data for Federal DOT, FMCSA, IFTA, IRP, 2290 (Heavy Vehicle Use Tax) and the annual Unified Carrier Registration is properly maintained.• Provide analysis and recommendations on new vehicle purchases/swaps based upon cost per mile, age, mileage, history and depreciation schedule
• Collect and manage information on vehicles to be sold 
• Daily maintenance vehicle status is to be updated daily
• Travel to the DMV office for registrations and/or title work

Salary : $20 - $24