What are the responsibilities and job description for the Receptionist position at Walky Talky, LLC?
Job Summary
We are seeking a dynamic and professional Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, manage scheduling, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your energetic approach and organizational skills will help create a positive environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant team.
Duties
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle all front desk responsibilities including scheduling appointments, managing calendars, and coordinating meetings
- Perform data entry tasks such as updating records in QuickBooks and other office management software
- Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools
- Support clerical duties such as proofreading documents, managing correspondence, and preparing reports
- Assist with basic bookkeeping tasks like invoicing and tracking payments using QuickBooks or similar platforms
- Provide customer support by addressing inquiries accurately and courteously, ensuring high levels of satisfaction
- Manage office supplies inventory and coordinate with vendors for procurement needs
- Support administrative tasks including typing, proofreading, and organizing documents to ensure accuracy and professionalism
- Upload documentation as directed
- Communicate timely and effectively with referral sources
Skills
- Proven experience in office management or administrative support roles with strong clerical skills
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools
- Familiarity with QuickBooks for bookkeeping and financial record-keeping
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Exceptional phone etiquette skills with experience managing multi-line phone systems
- Bilingual abilities are highly valued to assist diverse client needs effectively
- Experience as a dental or medical receptionist is a plus, demonstrating familiarity with healthcare environments
- Personal assistant experience or calendar management skills to coordinate schedules efficiently
- Attention to detail in proofreading documents and maintaining accurate records
- Ability to prioritize tasks using effective time management techniques while maintaining professionalism at all times
Requirements:
- Must have tremendous attention to detail and organization skills to maintain records
- High School Diploma/GED required, Bachelor of Science degree preferred
Join us as a Receptionist where your enthusiasm meets your expertise! We’re dedicated to fostering a supportive environment that values your contributions while offering opportunities for growth. If you’re ready to bring energy, organization, and excellent customer service skills into a rewarding role, we want to hear from you!
Job Type: Part-time
Pay: $11.00 - $13.00 per hour
Work Location: In person
Salary : $11 - $13