Trade Compliance and Logistics Coordinator

TheTrade Compliance and Logistics Coordinator supports the daily operations of the logistics and trade compliance teams. This role assists with shipment tracking, coordinating deliveries, maintaining shipping and customs documentation, and helping ensure compliance with U.S. and international trade regulations.

The coordinator will gain hands-on experience in logistics operations, import/export procedures, and entry-level trade compliance while developing problem-solving, communication, and organizational skills in a fast-paced environment.

Essential Job Functions:

Assist with International Shipments

• Prepare shipping labels and documentation for international shipments.
• Track deliveries and coordinate project shipments with internal teams and logistics providers.
• Maintain shipment records and assist with documentation accuracy.

Support Trade Compliance Tasks

• Assist with assigning HTS codes under supervision.
• Confirm Country of Origin information for products.
• Support Automated Export System (AES) / ACE export filings with guidance from the compliance team.

Help Resolve Shipment Issues

• Monitor shipment tracking updates and identify potential delays or issues.
• Escalate problems to logistics or compliance team members as appropriate.
• Assist with filing claims for lost or damaged shipments.

Learn Freight Processes

• Support RFQ requests and assist with spot quote tracking.
• Review freight invoices for basic accuracy and documentation.

Assist with Audits and Reporting

• Gather shipping and compliance documentation for internal reviews.
• Organize data and help prepare simple freight and compliance reports.

Support Denied Party Screening

• Assist with denied party screening processes.
• Follow up with internal users when additional information or clarification is required.

General Team Support

• Provide administrative and operational support for logistics and trade compliance projects.
• Perform other duties as assigned to support department initiatives.

Qualifications:

• 13 years of experience in logistics, warehouse, shipping, or related operational roles preferred.
• High school diploma required.
• Strong communication, organizational, and time-management skills.
• Ability to maintain accurate records and documentation.
• Intermediate knowledge of Microsoft Office applications (Word, Excel, Outlook)
• Proficiency with CETEC or UPS software.
• Ability to enter data accurately in web applications (ACE, carrier websites)
• Highly organized with strong attention to detail.
• Strong communication and teamwork skills.
• Eagerness to learn and openness to feedback
• Self-motivation with determination and discipline to achieve results.
• Ability to work effectively in a fast-paced environment.

Physical Requirements:

• Ability to lift items up to 25 pounds
• Ability to sit up to 8 hours per day

Working Conditions:

• Standard office environment with occasional exposure to the warehouse.

Note:This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization.

Heres a Few Things We Offer You:

• Competitive base salary plus performance-based incentives.
• Comprehensive benefits package, including health, dental, vision, and 401(k).
• Opportunities for career growth in a global organization.
• A collaborative culture committed to innovation, partnership, and continuous improvement.

• Top quality medical, dental, vision, and life insurance plans Waldom pays the majority of the medical plan cost.
• Fourteen (14) days of paid time off (PTO) annually (accrued at 2.15 hours per week for the first four (4) years of employment).
• 8 Paid holidays plus 1 floating holiday.
• 8 hours of paid volunteer time off annually.
• Corporate Discount Program.
• Employee Assistance Program100% Waldom Paid!
• Generous Paid Maternity & Paternity Leaves.
• Tuition Assistance Program.
• Scholarship Program: for your eligible children, grandchildren & legal dependents, up to $8k a year.

Affirmative Action/EEO Statement:

Waldom is committed to providing equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, Waldom prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.