High School Office Manager

Walden School of Liberal Arts

Walden School of Liberal Arts is a small public charter school located near beautiful Provo Canyon. Walden provides Montessori and competency-based education for a small student body, grades K-12.

Walden High School is currently seeking a highly organized Office Manager to provide consistent administrative and clerical support.

Why Work at Walden?

• Casual dress code
• Supportive faculty and admin
• Small community environment (everyone will know your name!)
• Breaks that align with the academic calendar (Spring Break, Holidays, etc.)
• Continuous learning opportunities

Our Ideal Candidate:

Our ideal Office Manager will communicate with discretion, maintaining respect and professionalism throughout all interactions. This individual will regularly handle sensitive information about students, families, and staff. As such, we are seeking a professional who prioritizes respect, kindness, and privacy.

Job Requirements:

• Over 18 years of age, and can pass a background check to work with children
• Experience working in a professional setting
• Basic computer skills and the ability to learn new computer systems
• Excellent verbal and written communication skills (including email and phone etiquette)
• Ability to empathetically oversee our Office Assistant, providing support as needed or requested
• Welcoming and inclusive; experience working with diverse populations

Job Preferences:

• Professional experience working in a customer- or community-facing role
• Experience working in a school setting or with children (grades 9-12)
• Professional experience in a clerical or organizational role (office, academic, etc.)
• Demonstrated strength- and growth-based mindset

A Day (Week, and Month) in the Life of Our Office Manager:

Daily, the Office Manager will:

• Process mail, packages, and deliveries
• Ensure that all front office tasks are completed (attendance, visitors, voicemails, etc.)
• Assist teachers with reasonable requests
• Ensure office and faculty lounge supplies are ordered and fully stocked
• Ensure cleanliness and organization of the Art Corner, Lost & Found, and all school common areas
• Provide exceptional and kind service to visitors, parents, and community members
• Build and maintain relationships with faculty, staff, and students, while maintaining professional boundaries
• Encourage students to go to class, ensuring that students are not loitering in common areas or restrooms
• Support requests from executive administrative team

Weekly, the Office Manager will:

• Run reports through the Student Information System
• Administer and track medication
• Create accounts and change passwords for students and parents
• Manage all front office finances, including transactions and tracking
• Create and send out weekly newsletter and mass communication
• Post on school social media accounts

Monthly, the Office Manager may:

• Assist substitute teachers
• Coordinate field trip drivers and background checks
• Track school vehicle reservations and defensive driving certifications
• Maintain school chromebook inventory
• Upkeep the front office handbook, faculty resource website, and front office helpdesk website
• Manage front office tasks related to student registration, transfers, and file management
• Order catering, birthday donuts, and other event supplies
• Complete seasonal projects (such as food drives, service projects, etc.)

Timeline:

We are seeking a candidate that can fully begin this position on January 5th. If available, we would love to begin training before then.

Hours:

This is a part-time position, working no more than 29 hours per week. The Office Manager will work within school hours, M-TH 8:00 am-3:30 pm, and Friday 8:00 am-1:00 pm.

Exact M-TH hours may be negotiated, but the Office Manager must be available to work Friday hours (8:00 am-1:00 pm).

Pay:

This is an hourly position, with pay depending on experience. Please indicate your desired hourly wage.

Application Question(s):

• What is your desired hourly wage for this position?

Experience:

• Office management/front office support: 1 year (Preferred)

Work Location: In person