Development Operations & Database Administrator

Description:DESCRIPTION OF POSITION:The Development Operations & Database Administrator coordinates and implements donor and board related administrative tasks. This includes donor and board communications, managing the donor database (Raiser's Edge), event planning, and handling financial records. The position also involves preparing reports, board meetings, and other fundraising support activities.ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: Manage donor database, maintain key records, and produce necessary reports and thank-you lettersProcess and record incoming donations and reconcile records with the Finance DepartmentPrepare reports and presentations for the Board and volunteer committeesOrganize board meetings, including creating electronic and hard-copy packets, attending meetings, taking minutes, and tracking board activitiesAssist the Department in meeting the agency’s fundraising goals via administrative supportPublish recurring fundraising reportsProcess thank-you letters/cards on behalf of the CEO and/or Director of PhilanthropyAnswer donor inquiries regarding tax deductibility and matching fundsProvide statements to donors periodically or upon requestAssist with producing and mailing annual tax receiptsMaintain professional, positive interactions with staff, board members, donors, volunteers, and external stakeholdersFormulate and communicate ideas clearly to assist workflow throughout the organizationHandle other duties as needed, such as catering orders and other meeting preparationsOccasional travel required throughout Southern CaliforniaAvailable to attend various events throughout Southern CA (mostly San Diego) to cultivate donors, partners and sponsorsAvailable for evening and weekend work as neededJUDGMENT/DECISION-MAKING:Duties performed under general supervision, following established guidelinesMakes day-to-day decisions within the scope of workRefers complex issues to supervisorsPrioritizes tasks in the absence of specific instructionsAdapts to changing circumstances and maintains confidentiality in handling sensitive informationRESPONSIBILITY/OVERSIGHT – FINANCIAL & SUPERVISORY:May supervise the work of volunteers and internsResponsible for processing donations, managing donor financial information, and assisting in financial reconciliationMay purchase equipment and supplies in consultation with the supervisorPHYSICAL DEMANDS:Frequent sitting, standing, walking, and using hands to handle objects, tools, or controlsOccasionally required to lift and/or move up to 10 poundsFrequent computer work requiredRegular travel requiredSpecific vision abilities include close vision, distance vision, peripheral vision, depth perception, and focus adjustmentWORK ENVIRONMENT:Moderate noise levels and occasional exposure to outside weather conditionsReasonable accommodations may be made for individuals with disabilities to perform essential functionsRequirements:QUALIFICATIONS REQUIREMENTS:Bachelor's degree required5 years’ experience in administration and database coordinatorProficient in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, etc.) and OutlookStrong team player with excellent verbal and written communication skillsWarm, professional demeanor with the ability to work with donors, board members, executive staff, vendors, and other stakeholdersProven database management experience, preferably with Raiser’s EdgeHighly organized, detail-oriented, and capable of managing multiple projects simultaneouslyMust possess a valid California Driver’s License, working vehicle, and a good driving recordMust pass Fingerprint and Child Abuse Index clearances from the Department of JusticeMust meet all requirements set by Community Care Licensing for hiring employees in licensed community care facilitiesMust have working vehicle and ability to drive as neededEMPLOYEE STATUS: ExemptSALARY: $70, 304LOCATION: Onsite for the first 90 days and then Hybrid/RemotePRIMARY SUPERVISOR: CEOSECONDARY SUPERVISOR: Director of Philanthropy

Salary : $70,300