What are the responsibilities and job description for the Lead Assistant and Office Manager position at Wagner Bespoke Travel?
Job Overview
Lead Administrative Assistant & Office Manager
Wagner Bespoke Travel
Santa Monica, CA
Hybrid: In office 4 days per week, work from home 1 day per week
About Wagner Bespoke Travel
Wagner Bespoke Travel is a luxury travel agency known for highly personalized service, trusted global hotel relationships, and thoughtful planning for discerning clients. We value organization, discretion, and proactive support behind the scenes. Check out our company instagram wagnerbespoke
The Role
We are seeking a Lead Administrative Assistant and Office Manager to support daily operations and provide light executive assistant support to the Founder. This role is central to keeping the business running smoothly and the office calm, organized, and welcoming.
Key Responsibilities
Administrative & Travel Support
- Create and manage client itineraries in AXUS based on advisor direction
- Prepare documents, confirmations, and internal materials
- Track and manage invoicing
- Manage calendars and schedule meetings and calls
- Light executive assistant support including scheduling, reminders, and occasional tasks
- Help protect time and maintain smooth daily flow
Office Management
- Oversee day to day office organization and light tidying
- Stock snacks, beverages, and office supplies
- Coordinate basic errands and vendor needs
- Ensure the office environment feels polished and well maintained
General Operations
- Anticipate needs and support internal systems
- Assist with ad hoc projects as needed
Ideal Candidate
- Highly organized, detail oriented, and proactive
- Calm under pressure and comfortable juggling priorities
- Polished, discreet, and professional communicator
- Tech savvy and quick to learn new systems. AXUS experience is a plus
- Enjoys being in office and takes pride in creating order
- Interest in luxury travel or hospitality is a plus
Schedule & Location
- Santa Monica based
- In office 4 days per week
- Work from home 1 day per week
- Occasional rotating on-call weekend coverage to assist in urgent matters
Benefits
- Travel perks available after 6 months, including access to preferred partner benefits and industry amenities
- 401(k) matching
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
This is an opportunity to be a trusted, integral part of a respected luxury travel brand and to work closely with a small team who values excellence, autonomy, and trust.
Work Location: In person