Secretary - Elementary

Job Title: Secretary - Middle School                        
Wage/Hour Status: Nonexempt/At-Will
Reports To: Principal                                    
Pay Grade/Days: 203/226
Dept./School: Assigned Campus                     
Date Revised: January 2012

Primary Purpose:       
Ensure efficient operation of campus administrative office and provide services for middle school's administrative staff.

Qualifications:
Education/Certification:
High school diploma, college preferred
Advanced secretarial and computer training, preferred

Special Knowledge/Skills:
Knowledge of computer and software applications
Knowledge of accounting principles and practices
Ability to use calculator (10-key by touch)
Proficient skills in typing, keyboarding, and file maintenance
Excellent organizational, communication, and interpersonal skills

Experience
Two to three years in secretary position, preferably in an educational environment

Major Responsibilities and Duties:

1. Prepare and make cash deposits for activity account(s). Responsible for the maintenance of activity checkbook(s) and the balancing of banking account(s).
2. Perform routine bookkeeping tasks to maintain campus budget records. Responsible for data entry into system to manage campus budgets. Prepare transfers as needed and directed.
3. Assist with the campus budget preparation.
4. Prepare and process purchase orders and F16s.
5. Receive, store, and issue supplies and equipment.
6.  Monitor Substitute Employment Management System (SEMS) and assure classrooms are covered.
7. Maintain a daily teacher attendance through the SEMS and prepare and process leave requests and reports.
8. Monitor and process personnel time records including leave requests. Compile information and submit to central office according to established deadlines. Pickup and deliver checks if assigned
9. Prepare and submit maintenance work orders for campus as needed.
10. Maintain physical and computerized files, which could include student records, personnel records, mailing lists, volunteer, and visitor logs, and office communication
11. Prepare forms, schedules, or reports, including worker's compensation, using personal computer or typewriter.
12. Assist with maintenance of school calendar, coordination of faculty meetings, and campus activities.
13. Assist with the preparation and updating of handbooks, policy manuals, and other documents as assigned.
14. Screen incoming calls for administrative staff, take reliable messages, and route to appropriate staff
15. Assist students, teachers, and parents as needed
16. Maintain confidentiality.
17. Perform other duties as assigned.

 
Supervisory Responsibilities:
                        None
 
Equipment used:
            Macintosh and Dell computers, updated software, typewriter, printer, calculator, copier, shredder, and fax machine.   
 
Working Conditions:
            Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress, hectic pace, and work with frequent interruptions.  Repetitive hand motions; prolonged use of computer.  Working in office environment and with diverse community groups.

Note:  This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.  This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment.  The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
 

Non Discrimination Statement

The Waco Independent School District is an equal opportunity educational provider and employer who does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information or non-proficiency in English language skills in educational programs or activities that it operates or in employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Section 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act; and school board policy not to discriminate in such a manner.

For information about your rights or complaints regarding compliance with the nondiscrimination requirements of Title IX, please email titleixcoordinator@wacoisd.org or contact Waco ISD Assistant Superintendent of Human Resources at 254-755-9410 or Assistant Superintendent for Student Services and Support at 254-755-9417. For information or complaints regarding compliance with the nondiscrimination requirements of Title VI and Title VII, as amended, contact the Waco ISD Assistant Superintendent of Human Resources at 254-755-9410.  For information or complaints regarding compliance with the nondiscrimination requirements of Section 504 of the Rehabilitation Act of 1973, as amended, contact Waco ISD Special Education Executive Director at 254-755-9569 or write to P.O. Box 27, Waco, TX, 76703.