Director - PEIMS and Information Services

Job Title: Director - PEIMS and Information Services
Wage/Hour Status: Exempt/At-Will
Reports To: Assistant Superintendent of Student Services and Support
Pay Grade/Days: 106/226
Dept./School: Administration Building
Date Revised: March 2026

Primary Purpose:
Oversee and coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data. Oversee and coordinate the Student and Business Information System, including the training of personnel and maintaining data integrity. Provide accurate and efficient data for state reporting, funding, and accountability. Oversee and guide the District's attendance, truancy, dropout recovery initiatives, and accountability to ensure compliance with laws and school policies and procedures.

Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use a personal computer and software to develop spreadsheets, databases, and do word processing
Experience in the use of DbVisualizer or other database management software
Experience with SQL coding language for database analysis
Ability to meet established deadlines
Ability to communicate and collaborate effectively with multiple departments and campuses
Strong organizational and interpersonal skills
Ability to analyze and problem solve
Ability to prioritize to ensure data submissions are accurate and timely met
 

Qualifications:

Education/Certification:
Master's Degree from a college or University (Preferred)
Bachelor's Degree from an accredited College or University
Principal or Educational Administrative Certification (Preferred)
Teachers Certification (Any level)

Experience:
Three years of experience as a Teacher
Three years of experience as a Campus Administrator or District Level Administration
Experience in a support position requiring the collection and entry of data. 
Experience and proven success in producing accurate data and meeting deadlines.
Experience in the Frontline ERP system - Student and Business Information System (Preferred)

Major Responsibilities and Duties:

1. Oversee, maintain, and support the student information system (SIS).
2. Coordinate the collection, integration, and formatting of data required for PEIMS, OCR, and TSDS Core Collection submissions according to required data standards.
3. Work cooperatively with the campus, business office, and personnel office staff to collect, organize, and format data required to submit state and federal data promptly.
4. Run edits, reports, and verification checks on data to ensure accuracy of information.
5. Submit complete and accurate data in the Texas Education Agency (TEA)-prescribed format for PEIMS and TSDS Core Collection submissions.
6. Submit complete and accurate data in the Office of Civil Rights (OCR)-prescribed format for biannual OCR submission.
7. Verify data submitted to TEA and OCR; submit corrections promptly.
8. Oversee the coordination of audits when received and when related to student information.
9. Create reports and provide information for data analysis throughout the district.
10. Complete public information requests in the required timeframe and through a secure process.
11. Coordinate and analyze the district's discipline in conjunction with the Student Management Department
12. Oversee the dissemination of the current Student Attendance Accounting Handbook (SAAH) and serve as support for district questions concerning the district's attendance eligibility and accounting procedures.
13. Oversee the district's attendance, monitoring truancy and dropout prevention and recovery program to ensure student attendance and maximize completion rates.
14. Support at risk of academic school failure or drop out.
15. Provide guidance and interpretation regarding compulsory attendance laws and school policy to parents, students, and staff. Stay abreast and provide guidance to ensure PBMAS compliance.
16. Oversee the preparation and submission of all local, state, and federal attendance submissions and monitor compliance.
17. Provide guidance and interpretation regarding compulsory attendance laws and school policy to parents, students, and staff.
18. Oversee the preparation and submission of all local, state, and federal attendance submissions and monitor compliance.
19. Prepare PEIMS training materials, deliver professional development on how to use materials for district and campus staff, and maintain up-to-date procedural manuals for SIS systems.

20. Maintain confidentiality of student information. 

    Technical Support:

21. Receive TSDS-related information from ESC and TEA and promptly disseminate it to other staff.
22. Attend conferences and workshops to remain current on state and federal reporting and software issues.
23. Perform SIS year-end procedures and function as the SIS primary contact for updates, security, and support cases.
24. Create custom fields, update the interface as needed, and coordinate the integration with other software programs.
25. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
26. Responsible for importing, cleansing, transforming, validating, aggregating, and analyzing data from various sources to make conclusions about patterns, trends, and best practices.
27. Creates presentations, graphics, and reports of the results of various data analyses.
28. Compile, maintain, and file all physical and computerized reports, records, and other documents required.

29. Perform other duties as assigned.

    Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Administrative office environment, high pressure, fast pace, multiple deadlines, people-intensive, frequent public contact, frequent out-of-district travel, extended days, and operation of a non-commercial vehicle. Maintain emotional control under stress. Frequent district-wide travel. Prolonged and irregular hours.  Occasional bending, stooping, twisting, pushing, and pulling.  

Equipment Used: 

Desktop computer and related technology

Supervisory Responsibilities:

Staff assigned to the district's PEIMS department and the Parent Campus Liaison (PCLs). 

Note:  This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.  This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment.  The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Non Discrimination Statement