Healthcare Paralegal

Job Overview

We are looking for a healthcare Paralegal with a minimum of five years’ experience working in a law firm to join our team on a full-time basis. Experience with medical malpractice or no-fault matters preferred. Experience with administrative or regulatory law is a plus. This position is in person / in office. This position requires a highly motivated and energetic person with a high degree of accuracy, excellent grammar, and keen proofreading and organizational skills. Candidate should have the ability to arrange workload in order of importance, as well as a willingness to undertake additional responsibilities and assist others when needed. The ideal candidate will be a problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail.

Responsibilities

• Consistently maintaining case files within the document management system, including attention to incoming documents, emails, etc.
• Maintaining attorney calendars and tasks, including but not limited to deadline reminders, appointments and follow-up dates.
• Coordination of scheduling and extensive calendar management.
• Reviewing, organizing, and summarizing medical records and other documents related to client files.
• Communicating with clients.
• Assisting in document management; drafting, proofing, formatting, and editing correspondence, memos, briefs, medical record summaries, forms, engagement letters
• Assembling and filing legal documents, both electronically and via traditional filing methods, in proper legal form, with appropriate attachments, references, and signatures.
• Proofreading and editing documents to ensure accuracy and professional appearance.
• Answering telephone calls in a courteous and professional manner; forwarding messages to the intended parties; answering non-legal questions. Placing telephone calls as needed or requested.
• Arranging for and following up on proper delivery of documents/projects via Federal Express, UPS, Express Mail, courier runs, hand-deliveries, etc.
• Consistently entering and proofreading time entries in the billing system.
• Attending staff meetings, training sessions and other required employee meetings.
• Typing, dictation, copying, scanning, faxing and any other general office duties as needed.
• Maintaining confidentiality in all firm and client matters and adhering to HIPAA guidelines.
• Assisting with other firm work as directed by attorney or senior paralegal.

Qualifications

• 5 years of experience as a Paralegal in a law firm
• Proficiency in Microsoft 365 Office Suite (Word, Outlook, Excel, and PowerPoint)
• Proficiency with Smokeball or similar case management software
• Superior organizational skills
• Experience with time-based billing
• Able to prioritize tasks in a fast-paced environment
• Keen attention to details
• Calendar and deadline management skills
• Excellent verbal and written communication skills
• Effective problem-solving abilities
• Collaborates and cooperates well with other staff members
• Proactive attitude toward work

Join us in making a difference by supporting vital healthcare legal services. We value energetic professionals who thrive on collaboration, accuracy, and continuous learning—help us deliver exceptional support in healthcare law environments.

Job Type: Full-time

Pay: $62,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Profit sharing

Experience:

• Paralegal: 3 years (Required)

Work Location: In person

Salary : $62,000 - $70,000