Experienced Legal Assistant

We are looking for an experienced legal assistant with a minimum of five years’ experience working in a law firm to join our team on a full-time basis to support our Managing Partner and paralegal team. This position is in person / in office. This position requires a highly motivated and energetic person with a high degree of accuracy, excellent grammar, proofreading and organizational skills. Candidate should have the ability to arrange workload in order of importance, as well as a willingness to undertake additional responsibilities and assist others when needed. This role requires a proactive individual with exceptional organizational skills and a meticulous approach to managing deadlines. The ideal candidate will be a problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail.

Qualifications:

·      5 years of experience as a legal assistant in a law firm

·      Proficient in Microsoft 365 Office Suite (Word, Outlook, PowerPoint, and Excel)

·      Proficiency with Smokeball or similar case management software

·      Superior organizational skills

·      Able to prioritize tasks in a fast-paced environment

·      Keen attention to details

·      Calendar and deadline management skills

·      Excellent verbal and written communication skills

·      Effective problem-solving abilities

·      Collaborates and cooperates with other staff members

·      Proactive attitude toward work

Roles & Responsibilities:

·      Organize emails and other case-related documents into case folders within the document management system.

·      Coordinate scheduling and extensive calendar management.

·      Draft, edit, format, and finalize documents.

·      Request documents from clients.

·      Assist in document management; drafting, proofing and editing correspondence, memos, briefs, forms, engagement letters and document assembly in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods.

·      Proofread and edit documents to ensure accuracy and professional appearance.

·      Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition.

·      Maintains attorney calendars and deadline reminders, including but not limited to appointments and follow-up dates.

·      Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.

·      Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.

·      Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.

·      Attend staff meetings, training sessions and other required employee meetings.

·      Copying, typing, scanning, faxing and any other general office duties as needed.

·      Maintains confidentiality in all firm and client matters.

·      Assists with other firm work as directed by attorney or paralegal.