Community Events Coordinator

Wabanaki Public Health & Wellness (WPHW) is growing, and we are excited to be adding new people to our team!  If you value inclusivity, balance, and cultural centeredness and have a true passion for serving others, you may be a great fit for our team!  

Position Summary:

The Community Events Coordinator is responsible for the successful planning an event from conceptualization to execution. Responsibilities include providing outstanding response to external parties and organizing memorable events that meet quality expectations and create a Wabanaki Welcome to all who enter our space.

Duties and Responsibilities:

• Design, plan, and carry out events while meeting project deadlines
• Create, organize, and maintain project plans to help carry out each event
• Liaise with partners to identify their needs and to ensure satisfaction
• Conduct market research, gather information and negotiate contracts prior to events
• Work with the finance team to ensure invoices are done in a timely manner
• Provide feedback and periodic reports to stakeholders
• Propose ideas to improve provided services and event quality
• Organize facilities and manage all the events’ details such as decor, catering, entertainment, transportation, location, invite list, special guests, equipment, promotional material, etc.
• Ensure compliance with insurance, legal, and health and safety obligations
• Specify staff requirements and coordinate their activities
• Cooperate with marketing team to promote and publicize events
• Work with Multimedia Specialist to determine proper sound equipment is used and scheduled
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day
• Conduct pre- and post – event evaluations and report on outcomes
• Research market, identify event opportunities and generate interest
• Ensure that all events, tours, in-person meetings, etc. align with WPHW’s vision, mission, and values
• Performs all other duties as assigned
  
  

Education, Experience, and Licensing:

• University degree in event management, hospitality, public relations, or a related field is preferred
• 3-5 years of experience in a similar setting or industry
• Enter Required Experience
• Must have and maintain valid Driver’s License and have the ability to be insured under organization’s auto insurance policy.
• Must Pass all required background checks.

Skills and Competencies: 

• Excellent communication and interpersonal abilities
• Ability to handle high-stress situations calmly
• Strong organizational and time management skills
• Ability to work effectively in both independent and team environments
• Proficiency with Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook, ability to use and learn new software platforms quickly, and use all regular office equipment

Schedule and Expectations: 

• Willingness to travel; a good driving record and access to reliable transportation are required
• This is a full-time position, based out of our offices in Bangor, ME

Wabanaki Public Health & Wellness is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.