Executive Assistant

Job Description:
We are seeking an Executive Assistant to serve as the strategic right hand and gatekeeper to of our client's Divisional Senior Vice President.

Essential Functions & Core Responsibilities:-

As the primary anchor for the division’s executive office, you will exercise independent judgment and deep discretion across a variety of high-impact administrative duties:

• Executive Gatekeeping & Workflow Control: Manage the Divisional Sr. VP’s master calendar, travel logistics, and phone communication. Independently prioritize incoming mail, screen inquiries, and seamlessly step in to run office operations during the executive's absence.
• Strategic Project Management: Coordinate high-profile meetings, executive luncheons, and corporate events. Attend critical management meetings to prepare comprehensive action-item summaries and track division-wide commitments.
• Data Analysis & Financial Tracking: Consolidate data from diverse sources to build specialized reports and charts. Play an active role in the departmental budgeting process by processing invoices, tracking billing data, monitoring budget variances, and entering system data.
• Professional Correspondence: Compose, transcribe, and finalize high-quality reports, letters, and presentations, ensuring a highly polished and professional presentation of the division at all times.
• Confidential File & Records Management: Establish and safeguard highly confidential corporate records, official documents, and personnel files in strict compliance with company data retention and HIPAA policies.
• Divisional Leadership: Maintain a master understanding of the corporate organizational structure. Serve as an expert resource and informal mentor/leader to other administrative assistants within the division to optimize workflow.

Minimum Requirements:-

To be successful in this role, you must bring a balance of technical execution and exceptional emotional intelligence:

• Education: High School Diploma or G.E.D. equivalent.
• Experience: Minimum of 3 years of progressive administrative support experience, preferably supporting executive or divisional leadership.
• Communication Mastery: Exceptional verbal and written communication skills with flawless command over composition, punctuation, and professional sentence structure.
• Technical Proficiency: Advanced skills in the Microsoft Office Suite (Word, Excel, PowerPoint) and standard corporate email/calendar collaboration software (Outlook/Notes).
• Discretion & Diplomacy: Demonstrated ability to handle highly sensitive, confidential business data with maximum tact and diplomacy.
• Autonomy: Proven track record of exercising strong independent judgment, taking initiative, and confidently acting with authorized decision-making power when necessary.

Preferred Qualifications (A Plus, But Not Required)

• A Secretarial Certificate or Associate's Degree in Business Administration from an accredited institution.
• Willingness and capability to successfully meet pre-employment administrative testing criteria.

w3r Consulting is an award-winning, best-in-class Healthcare, Nursing consulting and management company.