What are the responsibilities and job description for the Controller position at W3Global?
Must have experience working in a professional services firm (public accounting, legal, or consulting).
Why Join Us
At our company, you won't get lost in the shuffle. As a growing firm of about 30-35 people, every team member has the chance to make an impact, build meaningful relationships, and grow alongside colleagues who genuinely care.
We're proud to be recognized as a Best Places to Work in 2021, 2023, 2024, and 2025 - a reflection of the supportive, collaborative culture we've built. Here, you'll find more than a job: you'll find a place where your expertise is valued, your development is encouraged, and your contributions truly matter.
Join us, and be part of a firm that combines technical excellence with a people-first culture - where trusted client relationships, continuous learning, and balance aren't just ideals, but everyday realities.
Our Core Values
Our Core Values Shape How We Hire, Develop, And Promote Our Team Members. They Reflect What We Believe Is Critical To Succeed At Our Company
We Not Me - Collaboration and teamwork drive our success. We put the team first and support each other.
Lifelong Learner - We're curious, committed to growth, and always looking for ways to learn, improve, and stay ahead.
Solution Minded - Challenges inspire us. We approach problems with creativity, focus, and a commitment to finding the right answers.
Family Focused - We believe in time away, both with our families and on ourselves. In an industry that demands a lot from us, we support time away and promote an environment that values employees' mental and physical well-being.
Embrace Challenges - We lean into difficult situations with resilience and optimism, viewing obstacles as opportunities to learn, grow, and succeed.
Position Overview
The Controller oversees all financial and accounting operations for our company and provides leadership for the firm's finance department. Reporting to the Chief Operating Officer, this role is responsible for managing the firm's payroll and benefits, accounts payable and receivable, budgeting, and financial reporting functions. The Controller ensures the firm's financial health through accurate reporting, compliance with regulatory requirements, and forward-looking forecasting.
This position also plays a key role in firm operations by overseeing licensing and compliance requirements, managing tax and legal relationships, and supporting employee onboarding and benefits administration. The Controller serves as a trusted partner to leadership, providing insight, accuracy, and accountability in all aspects of the firm's financial management.
Key Responsibilities
Financial Management
Our company is a Pittsburgh-based firm with deep expertise in postsecondary education. We partner with schools nationwide as trusted advisors, specializing in financial statement and compliance audits.
Our service sets us apart. We pride ourselves on building lasting relationships and providing year-round support - from planning and preparation to timely regulatory updates and guidance, we're committed to keeping our clients informed and confident in a complex, ever-changing environment.
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
Experience
professional services: 3 years (Required)
Ability To Commute
Bridgeville, PA 15017 (Required)
Work Location: Hybrid remote in Bridgeville, PA 15017
Why Join Us
At our company, you won't get lost in the shuffle. As a growing firm of about 30-35 people, every team member has the chance to make an impact, build meaningful relationships, and grow alongside colleagues who genuinely care.
We're proud to be recognized as a Best Places to Work in 2021, 2023, 2024, and 2025 - a reflection of the supportive, collaborative culture we've built. Here, you'll find more than a job: you'll find a place where your expertise is valued, your development is encouraged, and your contributions truly matter.
Join us, and be part of a firm that combines technical excellence with a people-first culture - where trusted client relationships, continuous learning, and balance aren't just ideals, but everyday realities.
Our Core Values
Our Core Values Shape How We Hire, Develop, And Promote Our Team Members. They Reflect What We Believe Is Critical To Succeed At Our Company
We Not Me - Collaboration and teamwork drive our success. We put the team first and support each other.
Lifelong Learner - We're curious, committed to growth, and always looking for ways to learn, improve, and stay ahead.
Solution Minded - Challenges inspire us. We approach problems with creativity, focus, and a commitment to finding the right answers.
Family Focused - We believe in time away, both with our families and on ourselves. In an industry that demands a lot from us, we support time away and promote an environment that values employees' mental and physical well-being.
Embrace Challenges - We lean into difficult situations with resilience and optimism, viewing obstacles as opportunities to learn, grow, and succeed.
Position Overview
The Controller oversees all financial and accounting operations for our company and provides leadership for the firm's finance department. Reporting to the Chief Operating Officer, this role is responsible for managing the firm's payroll and benefits, accounts payable and receivable, budgeting, and financial reporting functions. The Controller ensures the firm's financial health through accurate reporting, compliance with regulatory requirements, and forward-looking forecasting.
This position also plays a key role in firm operations by overseeing licensing and compliance requirements, managing tax and legal relationships, and supporting employee onboarding and benefits administration. The Controller serves as a trusted partner to leadership, providing insight, accuracy, and accountability in all aspects of the firm's financial management.
Key Responsibilities
Financial Management
- Oversee and manage all accounting and finance operations, including accounts payable, accounts receivable, payroll, cash management, and banking relationships.
- Process and monitor client and miscellaneous receipts, deposits, and cash activity, ensuring accurate recording in firm systems.
- Prepare monthly and annual financial statements, forecasts, budget reports, and board or leadership reporting packages.
- Maintain accurate accounting records and ensure timely completion of reconciliations, journal entries, and other financial activities.
- Monitor financial performance, analyze variances, identify trends, and recommend strategies to improve profitability and operational efficiency.
- Prepare and monitor departmental and firm-wide profitability analyses and related reporting.
- Partner with the COO and leadership team to develop annual budgets and monitor financial results against firm goals.
- Provide financial and operational insights to leadership to support decision-making and long-term planning.
- Manage payroll processing, employee benefits administration, and related compliance activities.
- Administer 401(k) plan activities, including coordination of annual nondiscrimination testing, Form 5500 review, and related reporting requirements.
- Process annual bonus payments and oversee payroll-related compliance requirements.
- Manage employee onboarding and offboarding processes, including setup and maintenance within payroll, benefits, and internal systems.
- Ensure accurate administration of benefit programs and maintain relationships with benefit providers.
- Oversee client billing processes, ensuring accuracy, timely invoice distribution, and effective work-in-process (WIP) management.
- Monitor employee time entry compliance and billing readiness to support accurate and timely invoicing.
- Collaborate with firm leadership and client service teams to improve billing efficiency and collection performance.
- Oversee firm licensing, annual state reporting requirements, insurance renewals, and compliance with state and federal regulations.
- Coordinate with external tax preparers and legal advisors on firm-level filings, audits, and other compliance matters.
- Prepare or coordinate annual information reporting requirements, including Forms 1099 and other required filings.
- Oversee use tax filings and other applicable tax compliance requirements.
- Ensure compliance with internal policies, regulatory requirements, and industry best practices.
- Participate in the development, implementation, and continuous improvement of internal workflows, procedures, and controls.
- Prepare and coordinate firm participation in industry benchmarking and survey initiatives, including applicable AICPA, Rosenberg, Boomer, and other professional surveys.
- Supervise finance staff and ensure accuracy, accountability, professional development, and continuous improvement within departmental operations.
- Attend and contribute to departmental Level 10 (L10) meetings, providing updates on responsibilities and supporting progress toward team goals.
- Maintain a thorough understanding of the firm's mission, vision, strategic objectives, and core values, and support initiatives that advance them.
- Perform additional duties as assigned to support firm operations and strategic initiatives.
- Bachelor's degree in Accounting or Finance required; CPA preferred.
- 7-10 years of progressive experience in accounting or finance, including experience managing payroll, accounts payable, and accounts receivable.
- Experience in public accounting preferred but not required.
- Strong understanding of GAAP and general financial reporting principles.
- Proficiency with Microsoft Office, QuickBooks, and accounting or practice management software.
- Experience with benefits administration and payroll systems.
- Excellent organizational, analytical, and problem-solving skills with strong attention to detail.
- Ability to analyze data, identify trends, and provide actionable recommendations to leadership.
- Strong interpersonal and communication skills, with the ability to maintain confidentiality and build trust across departments.
- Proven ability to work independently, prioritize multiple tasks, and meet deadlines in a fast-paced environment.
- Solution-minded with a collaborative approach and commitment to continuous learning and improvement.
- Award-Winning Culture - Proudly recognized as a Best Places to Work in 2021, 2023, 2024, and 2025.
- Family-Focused Environment - Work in a culture that values people first.
- Time Off to Recharge - 10 paid holidays, generous PTO, and paid volunteer time.
- Financial Wellness - Competitive salary, annual salary reviews, year-end bonuses (paid every year since 2006), student loan repayment program, charitable match program, and free parking.
- Retirement Savings - 401(k) plan with monthly employer contributions (including Roth option).
- Health & Insurance - Medical coverage with Health Savings Account opportunities, plus dental, vision, and life insurance.
- Flexibility - Flexible scheduling with work-from-home options.
- Professional Growth - Incentives for completing and obtaining relevant certifications, continuing education opportunities, and support for lifelong learning.
- Recognition & Appreciation - Employee appreciation and team-building events.
- Extras That Make Life Easier - TSA PreCheck for employees who travel.
Our company is a Pittsburgh-based firm with deep expertise in postsecondary education. We partner with schools nationwide as trusted advisors, specializing in financial statement and compliance audits.
Our service sets us apart. We pride ourselves on building lasting relationships and providing year-round support - from planning and preparation to timely regulatory updates and guidance, we're committed to keeping our clients informed and confident in a complex, ever-changing environment.
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
Experience
professional services: 3 years (Required)
Ability To Commute
Bridgeville, PA 15017 (Required)
Work Location: Hybrid remote in Bridgeville, PA 15017
Salary : $105,000 - $115,000