Assistant Bookkeeper / Office Admin.

Job Summary

We are seeking a dependable and detail-oriented Assistant Bookkeeper / Office Administrator to support daily accounting and administrative operations. The ideal candidate will possess strong hands-on bookkeeping experience and be capable of managing a broad range of accounting responsibilities while supporting the day-to-day financial operations of the company. This individual should be reliable, accountable, and interested in becoming a long-term member of the team, with the potential to take ownership of the accounting function as needed.

Key Responsibilities

• Maintain accurate financial records and accounting documentation.
• Obtain, compute, record, and verify financial data and business transactions.
• Manage full-cycle Accounts Payable (AP) and Accounts Receivable (AR) processes.
• Perform bank and credit card reconciliations.
• Assist with payroll processing (preferred experience).
• Perform job costing and maintain accurate project cost records.
• Prepare financial reports and assist with month-end closing activities.
• Perform data entry and general office administrative duties.
• Maintain organized accounting records with a high level of accuracy and attention to detail.
• Work independently while supporting the daily bookkeeping and accounting operations.
• Assist in managing accounting processes related to construction projects, subcontractors, and project billing.
  
  

Qualifications

• Previous experience in bookkeeping, accounting, or finance, preferably within the construction industry.
• Strong hands-on bookkeeping experience.
• Expert knowledge of QuickBooks Desktop (preferred).
• Experience with full-cycle Accounts Payable and Accounts Receivable.
• Experience performing bank and credit card reconciliations.
• Payroll experience is preferred.
• Experience with job costing, financial reporting, and month-end close.
• Fundamental knowledge of Generally Accepted Accounting Principles (GAAP).
• Excellent organizational, multitasking, and problem-solving skills.
• Strong attention to detail and ability to meet deadlines.
• Ability to work independently and take ownership of accounting responsibilities.
  
  

Preferred Qualifications

Candidates with construction accounting experience are strongly preferred, including experience with:

• Project costing
• Subcontractor accounting
• Lien waivers
• Certified payroll
• AIA billing / Progress billing