Legal & Compliance Associate

W Services Group represents a team of subject matter experts in cleaning, construction, and emergency response services. Our quality focused employees and contract partners successfully develop, implement, and manage projects and programs for multi-site groups across North America. We have earned a reputation of being a high value provider and are best known for truly partnering with our clients in a highly collaborative environment. This level of partnership yields real solutions and best supports our clients’ brand image.

Our structure is designed around our clients and is focused on being highly collaborative through market teams across all departments. Our personnel are empowered to make decisions and resolve issues in order to achieve a high level of client satisfaction in a rapidly changing environment.

Partner with W Services to experience the difference and the new standard of clean. We are founded on the principles of a family business environment where the standard is to care, listen, respect, and trust one another.

We are always looking for talented, enthusiastic people to join our team. We believe the successful growth of our company depends on the teamwork and commitment of our employees to deliver the best service and value for our customers.

About the Role:

The Associate of Legal & Compliance plays a vital role in supporting the Legal & Compliance department by providing comprehensive administrative assistance. This position ensures that the department operates efficiently, stays organized, and adheres to legal and regulatory requirements. The associate is responsible for a wide range of administrative tasks that directly contribute to the smooth functioning of the department’s daily operations.

Primary Responsibilities:

• Monitor insurance expiration reports to proactively follow up with contractors and obtain updated certificates of insurance and endorsements for policies.
• Process cancellation notices received and contact the contractor partner or insurance company to resolve the issue.
• Conduct audits to ensure compliance with all required documentation, including insurance, state registrations, and licenses.
• Monitor and process daily Waves Compliance Documents (fax/email) notifications in a timely and accurate manner.
• Prepare reports and updates for weekly meetings with management, ensuring all relevant compliance information is captured.
• Participate in monthly department meetings, providing updates and contributing to discussions on ongoing initiatives.
• Update assigned RTS notes promptly, ensuring accurate and up-to-date records.

Special Projects as Assigned

• Accept additional responsibilities or projects as needed.
• Provide assistance to others within & outside department as necessary due to business needs.

Skills

• Experience with MS Word, Excel & Outlook
• Able to work independently and be detail-oriented
• Must be a team player and have a positive demeanor (enthusiastic)
• Able to multi-task
• Must have excellent communication, organizational skills and decision-making skills