Project Administrator

Project Administrator – Construction
Location: Red Oak, Texas

Job Summary

The Project Administrator is an on-site, project-based role that provides essential administrative and operational support to a large-scale construction project. Reporting directly to the Project Manager, this position serves as a key connector between field operations, subcontractors, corporate departments, and visitors to the site. The role is fast-paced and requires strong communication, organization, and coordination skills to help keep the project running efficiently and in full compliance with company and safety standards.

Primary Duties

Personnel Onboarding & Compliance

· Coordinate with HR, safety, and field leadership to help new employees onboard.

· Facilitate site access, badging, orientation, and mobilization logistics.

· Maintain daily sign-in sheet for all visitors.

· Maintain accurate training logs and compliance documentation.

Project Coordination & Communication

· Manage daily email correspondence and serve as a point of contact for site-related administrative inquiries.

· Manage calendars, schedule meetings, and reserve conference rooms.

· Prepare reports and maintain organized records for project documentation.

Administrative Operations

· Order, track, and maintain site office supplies, equipment, and consumables.

· Coordinate travel and lodging for project staff and visiting personnel.

· Support planning and coordination of internal and external site events.

· Provide administrative assistance to Senior level team members.

· Provide relief coverage for other administrative staff as required.

· Audit, upload documents, and maintain Project Sight to make sure we are in compliance.

· Tracking and submitting expenses for certain project personnel.

· Demonstrate and uphold Yates Core Values, Principles, and Code of Conduct.

Safety Responsibilities

· Follow all Yates Safety Procedures and OSHA requirements; refuse unsafe work when necessary.

· Report incidents, near misses, and hazards immediately.

· Wear and maintain appropriate PPE and reinforce compliance among others.

· Participate in safety meetings, toolbox talks, and site inspections.

· Support administration of the site safety program and ensure trade partner compliance.

· Offer suggestions to improve safety and contribute to a positive safety culture.

Other Responsibilities

· Complete additional duties as assigned in support of successful project execution.

Qualifications

· High School Diploma or equivalent required.

· Certificate or Diploma in Business Administration preferred.

· Minimum of three (3) years of experience in a receptionist, administrative assistant, or similar customer-service-oriented role.

Requirements

· Proficiency in Microsoft Office (Excel, Word, Outlook).

· Ability to represent Yates effectively at external events and interactions.

· Experience creating or maintaining organizational charts is a plus.

Competencies

· Ability to multitask and manage competing priorities.

· Excellent time management and organizational skills.

· Clear and professional communication skills, written and verbal.

· Strong interpersonal skills and ability to build positive relationships.

· Ability to manage high-volume work under tight timelines.

· Strong attention to detail and accuracy.

· Team-oriented mindset with the ability to work constructively with diverse stakeholders.

Physical Demands / Essential Job Functions

This role requires regular walking, standing, and navigating active construction sites. Responsibilities may involve lifting up to 25 lbs., operating office equipment, and working in varying weather conditions typical of a construction environment. This description outlines essential functions but does not limit additional tasks assigned as needed.

About Yates Construction

Ranked among the top commercial and industrial construction companies in the country by Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporated in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources.

Our portfolio includes commercial and industrial projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our client’s business needs and continually look for opportunities to provide additional value to our clients and their projects.

Our client relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the details and complexities of each project and communicating constantly with all team members.

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.

Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.