Project Coordinator

Department: Administrative

Employment Type: Full Time

Location: Los Angeles, CA

Reporting To: Hanh Vu

Compensation: $70,000 - $75,000 / year

Description

The primary function of the Project Coordinator is to provide basic onsite administrative support to the project management team.

Key Responsibilities

• Coordinate and process LAX security badges for employees, subcontractors, and vendors, ensuring compliance with Los Angeles World Airports (LAWA) security requirements.
• Schedule and track badging appointments, fingerprinting, and required training, maintaining accurate badge and access logs.
• Serve as the primary liaison with LAWA badging and security offices, coordinating airport access credentials, proxy cards, and parking passes.
• Track badge expirations, renewals, and replacements to ensure uninterrupted access for project personnel.
• Provide administrative and operational support to project management staff, maintaining project files, logs, and documentation.
• Manage and maintain project reporting and documentation, including daily reports, RFI logs, and updates within project management systems.
• Assist with subcontractor labor compliance and workforce tracking, including documentation through payroll compliance systems.
• Coordinate new hire onboarding documentation and training compliance, including airport security and safety requirements.
• Maintain organized project filing systems and personnel records, ensuring accurate documentation.
• Support office operations and team coordination, including managing supplies and deliveries, and organizing team events and lunches.
  
  

Skills, Knowledge and Expertise

Personal Attributes

• Keen attention to detail, with an ability to spot errors
• Strong analytical and organizational skills
• Stress management/composure
• Work Efficiently – Allocates one’s own time efficiently; handles multiple demands and competing priorities
• Develop Systems and Processes – Identifies and implements effective processes and procedures for accomplishing responsibilities
• Takes initiative, strives for increased responsibility, and has a desire to learn
• Shows emotional maturity, punctuality, and dependability
• Motivate and contribute to the team and morale of the office
  
  

Interpersonal Skills

• Ability to work with varying seniority levels, including direct reports, staff, managers, and external partners
• Effective written and verbal communication skills
• Problem solving and decision-making – works with others to identify, define, and solve problems and take a proactive approach
• Foster Teamwork – Participates and fosters collaboration among team members and among teams
• Motivate Others – Encourages and empowers others to achieve; builds relationships; creates enthusiasm, a feeling of investment, and a desire to excel
• Drive for Results – Drives for results and success; conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition
• Show Work Commitment - Sets high standards of performance; pursues aggressive goals and works hard to achieve them
• Establish and maintain positive and effective working relationships with all subcontractors, vendors and WEO Team Members
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward looking thinker, who actively seeks opportunities and process solutions
• Show alignment with and promotes WEO Corporate Values
  
  

Qualifications

• College degree preferred or equivalent experience in a related field.
• Broad understanding of construction administration processes
• Understands and effectively uses company software programs and systems:
• Proficiency in computer skills (MS Word, Excel Outlook, CMiC, Box, Bluebeam) and ability to learn other software management systems
• Proficiency in Outlook and has the ability to manage calendars, address books, tasks and email
• Ability to navigate and manage files and folders in Box Demonstrated understanding of the importance of relationship building Effective oral and written communication skills
  
  

Well-developed time management and organization skills

Experience with LAWA badging is a big plus.

Benefits

• 100% ESOP
• Competitive Pay
• Bonus Program
• Medical/Dental/Vision Insurance
• PTO/Sick
• 100% Life Insurance
• 401(K) with Match
• Student Debt Program
  
  

Physical Demands

Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, climb, balance, stoop, kneel, crouch, or crawl.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment

While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud.

These are considered the core responsibilities of the position. Employees are encouraged to reach beyond their current responsibilities in an effort to foster professional growth, but only as they are able to remain accountable for their core responsibilities.

Equal Employment

W.E. O’Neil is committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.