Office Administrator

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Job Summary

W.C Bradley Co. Real Estate is seeking an organized, proactive Office Administrator to serve as the operational backbone of our office. This role keeps day-to-day office operations running smoothly while also supporting the broader real estate team with lease administration, construction budget tracking, and leasing and marketing coordination. The ideal candidate thrives in a fast-paced, constantly evolving environment, juggles competing priorities with ease, and brings a genuine interest in commercial real estate.

Duties and Responsibilities

Office Management

• Serve as the first point of contact for the office; greet guests and visitors professionally.
• Manage the main line — answer, screen, and route incoming calls.
• Maintain office supplies, equipment, and vendor relationships to keep operations running smoothly.
• Keep common areas, conference rooms, and reception presentable and functional.
  
  

Events & Culture

• Plan and coordinate company meetings, birthdays, and other internal events.
• Coordinate logistics for offsites, holiday events, and client-facing gatherings as needed.
  
  

Executive & Travel Support

• Manage travel arrangements for senior team members (flights, hotels, itineraries)
• Process and track senior team expense reports and reimbursements.
  
  

Lease Administration

• Assist with lease administration tasks, including tracking key dates, filing, and maintaining lease records.
• Support the team in organizing lease documentation and correspondence.
  
  

Construction & Budgeting

• Assist with construction budgeting and reconciliation, including tracking invoices, draws, and budget-to-actual reporting.
• Help maintain accurate records for construction and capital projects.
  
  

Leasing & Marketing Support

• Assist leasing agents with administrative tasks as needed (scheduling, document prep, correspondence)
• Support the marketing team with materials, coordination, and other tasks as needed.
  
  

General

• Manage multiple concurrent tasks and shifting priorities in a fast-paced, constantly changing environment.
• Take on additional administrative responsibilities as the role and business needs evolve.
• Other duties as deemed necessary.
  
  

Qualification Requirements

• Associates degree with an interest in commercial real estate Preferred.
• 1–3 years of experience in an office administration role
  
  

Knowledge, Skills And Abilities

• Strong organizational skills with high attention to detail
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Comfortable handling confidential information with discretion
• Prior exposure to real estate, property management, or construction is a plus but not required.
  
  

Physical Requirements

• Sedentary work with occasional standing, walking, and light lifting (up to 10 lbs.).
• Requires frequent use of hands/fingers, occasional bending/stooping, and reaching at or below shoulder level.
• Must be able to see and hear clearly to perform duties
  
  

For employment within the United States, the W.C. Bradley Co. uses E-Verify to confirm the employment eligibility of all newly hired team members. To learn more about E-Verify, including your rights and responsibilities, please visit the U.S. Citizen and Immigration Service at www.uscis.gov/e-verify .

The W.C. Bradley Co. is an Affirmative Action / Equal Employment Opportunity employer.

Discrimination and all unlawful harassment (including sexual harassment) in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, or veteran status. We support and obey laws that prohibit discrimination where we do business.

Federal law requires the W.C. Bradley Co. to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. If you are interested in applying for employment with the W.C. Bradley Co. and require special assistance or accommodation to complete any part of the application and pre-employment process, please contact our Human Resources Office