What are the responsibilities and job description for the Administrative Assistant position at Vylor?
Join Vylor—Powering the Future of Agriculture
At Vylor, we’re advancing agriculture through breakthrough science—combining elite germplasm, cutting-edge biotech, and next-generation expertise in gene editing and molecular breeding. Our portfolio includes trusted industry brands like Pioneer®, Brevant®, and Hoegemeyer®, delivering performance farmers rely on.
Join us to help scale innovation globally and shape what’s next in crop science.
Position Summary
The Administrative Assistant provides comprehensive administrative support to the North America Product & Agronomy Leader, the North America Agronomy Innovation Leader, and their respective teams. This role is responsible for managing schedules, coordinating meetings & travel, preparing materials, executing purchase orders, invoice processing, and executing administrative processes that enable the Product and Agronomy organizations to operate efficiently and deliver on commercial priorities. The position requires sound judgment, discretion, and the ability to anticipate needs in a fast-paced, matrixed environment, including coordinating effectively across Johnston-based team members and remote team members.
Key Responsibilities
Leader and Team Support
Vylor is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.
At Vylor, we’re advancing agriculture through breakthrough science—combining elite germplasm, cutting-edge biotech, and next-generation expertise in gene editing and molecular breeding. Our portfolio includes trusted industry brands like Pioneer®, Brevant®, and Hoegemeyer®, delivering performance farmers rely on.
Join us to help scale innovation globally and shape what’s next in crop science.
Position Summary
The Administrative Assistant provides comprehensive administrative support to the North America Product & Agronomy Leader, the North America Agronomy Innovation Leader, and their respective teams. This role is responsible for managing schedules, coordinating meetings & travel, preparing materials, executing purchase orders, invoice processing, and executing administrative processes that enable the Product and Agronomy organizations to operate efficiently and deliver on commercial priorities. The position requires sound judgment, discretion, and the ability to anticipate needs in a fast-paced, matrixed environment, including coordinating effectively across Johnston-based team members and remote team members.
Key Responsibilities
Leader and Team Support
- Manage complex, dynamic calendars for product and agronomy leaders, prioritizing completing requests and proactively optimizing their time.
- Coordinate domestic and international travel arrangements, including frequently changing itineraries, and prepare associated documentation
- Manage communications on behalf of product and agronomy leaders and serve as a professional point of contact for senior leaders, external agency partners, cross-functional peers, and field marketing teams.
- Co-lead large meeting planning, including Pioneer Agronomy Conference, MCS Agronomy Summit, and Product & Agronomy team meetings.
- Plan and execute LT meetings, offsites, agency and customer engagements, webinars, and marketing events, both onsite and offsite.
- Prepare and organize briefing materials, agendas, presentations, communications, and meeting materials to ensure leader and team readiness for internal and external meetings.
- Capture meeting notes, track action items, and maintain shared documentation and collaboration sites (Teams, SharePoint, distribution lists)
- Coordinate meeting and event logistics, including registration management, attendee communications, moderation support, and post-event reporting.
- Process and reconcile expense reports with accuracy and discretion.
- Manage purchasing and accounts payable activities, including purchase order creation and tracking, invoice processing, receipt confirmations, vendor maintenance, payment follow-up, and SAP transactions.
- Coordinate onboarding and offboarding activities, including equipment requests, system access, security requests, training assignments, I-9 coordination, and workspace planning.
- Administer training activities through company learning systems (Equipt & GrowU), including assigning training, monitoring completion, generating reports, and supporting compliance requirements.
- Serve as a resource for employees regarding administrative processes, policies, procedures, and support contacts.
- Ensure administrative processes and workflows remain accurate, efficient, and compliant with company policy.
- Partner with Technology, Human Resources, Facilities, Finance, Procurement, Accounts Payable, and other enterprise functions to resolve team needs and remove barriers.
- Support ad hoc projects aligned with Commercial Marketing priorities.
- Perform additional responsibilities as assigned.
- High School Diploma or GED with relevant knowledge and experience.
- 3-5 years of relevant administrative experience and/or related education.
- Advanced Microsoft Office skills, including demonstrated proficiency in PowerPoint
- Experience with purchase orders and invoice processing
- Experience hosting or moderating webinars on platforms such as Microsoft Teams Live Events or Zoom Webinar
- Demonstrated experience coordinating logistics for in-person events of 100 attendees.
- Exceptional organizational skills and attention to detail in high-pressure environments.
- Demonstrated ability to anticipate needs, exercise sound judgment, and act independently.
- Strong written and verbal communication and relationship-building skills.
- High degree of integrity and discretion in handling confidential information.
- Flexibility to work extended hours, including occasional weekends, as business needs require.
- Prior experience supporting technical, science, or commercial product functions, preferably in agriculture.
- Experience managing communications and administrative support for senior leaders.
- Associate's or Bachelor's degree in Business Administration, Marketing, Office Management, or a related field.
- Numerous development opportunities offered to build your skills
- Be part of a company with a higher purpose and contribute to making the world a better place
- Health benefits for you and your family on your first day of employment
- Four weeks of paid time off and two weeks of well-being pay per year, plus paid holidays
- Excellent parental leave which includes a minimum of 16 weeks for mother and father
- Future planning with our competitive retirement savings plan and tuition reimbursement program
- Learn more about our total rewards package here - Vylor Benefits
- Check out life at Vylor! https://www.linkedin.com/company/vylorgenetics/
Vylor is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.