Accounts Payable Specialist

Job Summary:   The Accounts Payable Specialist is responsible for managing the full-cycle AP process, ensuring timely and accurate processing of invoices, expense reports, and vendor payments. This role also supports Accounts Receivable functions to reduce past due accounts. This position reports to the Corporate Controller.

Essential Functions:
·         Processes vendor payments and resolves discrepancies
·         Reconciles purchases including clearing general ledger discrepancies
·         Posts intercompany batches and processes invoices
·         Processes employee payments and verifies expense reports
·         Reconciles vendor accounts
·         Maintains historical records
·         Call past-due customer accounts and make notes in customer files
·         Identify Customers that should be on credit hold and review with AR Specialist
·         Completes other related tasks as needed
·         Attendance – this is an onsite role, not eligible for remote work

Education and Experience:

·        Associate’s degree in accounting (or comparable accounting courses) or similar work experience including Accounts Payable

·        Minimum of 3 years’ experience in an accounting environment

Knowledge, Skills and Abilities: 

·        Analyzing Information

·        Data Entry Skills

·        Attention to Detail, accuracy

·        Confidentiality

·        General Math Skills

·        Financial Software

·        Reporting Skills

·        Strong communication skills – verbal and written

·        Organizational Skills

·        Customer focused

·        Collaboration Skills

·        Proficient with Microsoft Excel and other MS Office Programs

Fair Labor Standards Act Evaluation:

After careful evaluation it is determined that this job does not fall under the overtime exemptions outlined in the Fair Labor Standards Act. This is an hourly non-exempt position that is not exempt from overtime requirements.

Environmental Conditions:

The work environment is primarily in an office, with frequent computer and telephone use. This is an onsite role, not eligible for remote work.

Physical Capabilities:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Other Duties:

This job description is not all inclusive. The Company reserves the right to modify this job description at any time, with or without notice to the employee.