Operations Accounting Specialist

Vybond is a global market leader in pressure-sensitive adhesive tapes, delivering innovative solutions to a variety of industrial and specialty markets. Headquartered in Franklin, KY, with facilities in Riverhead, NY, and Bristol, RI, Vybond Group, Inc. manufactures specialty foil, film, and duct tapes and adhesives. With over 1,500 specialty SKUs spanning 500 product families, Vybond serves 1,500 customers across the HVAC, building and construction, industrial, retail, medical, aerospace, automotive, and other specialty industries. 

Job Summary

The Operations Accounting Specialist is responsible for ensuring the accuracy and efficiency of financial transactions across the Procure-to-Pay (P2P) and Order-to-Cash (OTC) cycles. This role supports core operational accounting functions by managing transactional integrity, performing reconciliations, and collaborating with cross-functional teams to drive process improvements and ensure compliance with internal controls and accounting standards.

Job Summary

The Operations Accounting Specialist is responsible for ensuring the accuracy and efficiency of financial transactions across the Procure-to-Pay (P2P) and Order-to-Cash (OTC) cycles. This role supports core operational accounting functions by managing transactional integrity, performing reconciliations, and collaborating with cross-functional teams to drive process improvements and ensure compliance with internal controls and accounting standards.

Key Responsibilities:

Accounts Receivable & Collections

• Interface with customers, internal personnel, and various departments to ensure prompt collection of receivables and reconcile customer accounts as needed.
• Utilize aging reports and other functions within D365 to support collection efforts.
• Research and resolve billing disputes related to purchase orders, freight, material returns, quantity discrepancies, and other issues using the “Red Letter” form.
• Initiate adjustments to the Accounting Department to clear statement items such as discounts, freight, debit/credit offsets, and proper matching of credits to debits to maintain accurate customer balances.
• Reconcile customer accounts and monitor payment applications
• Monitor and prepare application of customer payments, coordinating with the Operations Accountant and Operations Manager as needed.

Accounts Payable & Vendor Relations

• Perform data entry activities including entering invoices, expenses, and non-inventory items within Transcepta to prepare for payment.
• Sort vendor claims, statements, and credits in preparation for weekly check runs.
• Perform statement reconciliations by requesting copies from vendors.
• Field vendor inquiries and conduct necessary research.
• Respond to internal personnel regarding problem invoices or research requests.

Compliance & Reporting

• Assist with year-end 1099 submissions.
• Ensure adherence to accounting standards and company policies.

General & Ad-Hoc Responsibilities

• Perform various ad-hoc projects as needed.

Qualifications:

• Degree in Accounting or related field; and one to two years of experience and/or training; or equivalent combination of education and experience. 
• Basic personal computer skills, email, and office software (MS Office). 
• Ability to prioritize tasks and meet deadlines in a shifting environment.  
• Comfort with Speaking over the Phone/Email to Customers or Vendors based on task
• Strong communication skills with customers, vendors, and colleagues.
• Collaborative mindset and ability to work effectively in team environment.
• Proactive in identifying and implementing process improvements.
• Strong understanding of task and project concepts.

Vybond Group job descriptions outline the key areas of responsibility but do not encompass all activities or areas of responsibility. In most cases, the description covers approximately 80% of an individual's daily, weekly, or monthly job duties.