Office Manager - Oakland (Part-Time)

About Vumedi:

Vumedi is the largest video education platform for doctors worldwide, dedicated to advancing medical education through innovative video-based learning. Our mission is to empower healthcare professionals by providing them with access to the latest clinical knowledge and surgical techniques from experts around the globe. We curate a vast library of high-quality educational content, enabling users to enhance their skills, stay informed about industry trends, and improve patient outcomes. We are headquartered in Oakland, CA, and have additional offices in Minneapolis, MN, and Zagreb, Croatia.

Vumedi is looking for a part-time, in-office Office Manager to support our Oakland office. This role is a key presence in the office and helps ensure that our workplace runs smoothly, feels welcoming, and supports both our employees and candidates. The ideal candidate is comfortable managing day-to-day office operations from day one and excited to grow into broader responsibilities across facilities, onboarding, events, and culture.

This is a part-time, in-office role (Monday, Wednesday, Friday; 9am - 5pm PST) and an hourly rate between $35 - $40/hour based on experience.

What you'll do:

• Facilities Management: Oversee the day-to-day operations of our office, including managing supplies, coordinating maintenance, and ensuring a functional and welcoming workspace.
• Event Planning: Plan and execute internal events (e.g., team celebrations/outings, meetings, volunteering) and support coordination activities for offsite leadership planning sessions.
• Candidate Support: Support the Talent Acquisition team with the candidate experience by greeting and welcoming candidates to our office for interviews, and assist with their schedule.
• Employee Onboarding: Support the People Operations team with onboarding tasks such as employee workstation and tools coordination for the new employee's first day activities.
• Growth Support: Anticipate and address the evolving needs of a growing office, from space to resource allocation, to ensure everything continues to run seamlessly.
• Culture & Employee Experience: Help foster a positive work environment by supporting initiatives that enhance engagement and collaboration.
  
  

Who you are:

• Experience in office management, facilities, and/or event coordination.
• Organized and proactive: You anticipate needs, solve problems before they arise, and keep things running efficiently.
• People-Oriented: You enjoy working with teams and building a strong workplace culture.
• A Natural Communicator: Comfortable interacting with team members at all levels and external vendors.
• Adaptable: You can balance multiple responsibilities in a growing and evolving company.
• Detail-Focused: You make sure the small things don't slip through the cracks.
  
  

Why Work at Vumedi:

• Be a key player in a small team where your contributions directly shape our culture and growth.
• Join us at an exciting time as we grow, with opportunities to take more responsibility and grow with us.
• Work in a role that blends operational activities with people-focused projects to supporting our leadership offsites.
• Career changing opportunity to help build a healthcare startup with an exponentially growing viewership
• Make a direct impact in the growth of the company
• Be a part of a company that is beloved by doctors and improves patient care every day
  
  

Learn more about Vumedi