What are the responsibilities and job description for the DATA ENTRY CLERK position at VULCAN METAL GROUP?
This is a remote position.
Position OverviewVulcan Metal Group LLC is seeking a detail oriented Data Entry Clerk to support the accuracy, organization, and integrity of operational records across quoting, order administration, inventory documentation, and shipment support. This position plays an important role in maintaining reliable data for a specialty metals business that supports material supply, machining services, and short run manufacturing.
The ideal candidate is organized, dependable, and able to manage high volume administrative tasks with a strong level of precision. Previous remote administrative experience is preferred. Entry level candidates with strong attention to detail, sound computer skills, and a professional work approach are also welcome to apply.
Order and quotation data administration
Accurately enter and update customer quotations, sales orders, item descriptions, quantities, requested delivery dates, internal reference numbers, and related order details within company records and administrative systems.
Product and material record maintenance
Maintain current and accurate records for specialty metal products, machined components, and related item data. Review alloy descriptions, dimensions, units of measure, part identifiers, and stock references for completeness and consistency before finalizing updates.
Document control and file organization
Organize and maintain digital files associated with customer orders, material certifications, internal records, and shipment documentation. Ensure files are saved in the correct location and follow established naming and record retention practices.
Traceability and quality documentation support
Assist with the entry, filing, and verification of documentation tied to traceability and quality records. This includes maintaining orderly support files for material certifications, inspection related records, and transaction documentation in a quality focused operating environment. Vulcan publicly states that its system is registered to ISO 9001 and AS9100, which makes document accuracy especially relevant to the role.
Customer, vendor, and shipment record updates
Update account details, shipping information, order notes, and fulfillment records to support efficient coordination across internal teams and external business partners.
Data review and discrepancy identification
Review records for incomplete entries, duplicate files, inconsistent descriptions, and clerical errors. Escalate discrepancies to the appropriate team member and complete approved corrections in a timely manner.
Reporting and administrative support
Assist with spreadsheet updates, record audits, file cleanup, and simple internal tracking reports related to quotes, active orders, completed shipments, and open documentation items.
Confidentiality and process compliance
Handle internal business information, pricing records, supplier data, and customer information with discretion. Follow company procedures for data security, file handling, and remote work accountability.
RequirementsQualification
- High school diploma or GED
- Strong data entry accuracy and attention to detail
- Comfort with spreadsheets, email, shared folders, and web based systems
- Able to work independently during scheduled hours
- Able to organize files and follow naming and recordkeeping standards
- Clear written communication
- Good time management and follow through
- Able to handle repetitive work without losing accuracy
- Prior office, clerical, administrative, customer support, or data entry experience is helpful
- At least 1 year in a remote admin or clerical setting gets priority
- Entry level applicants are welcome, training is provided for the right fit
- Experience entering product, order, inventory, shipping, or purchasing data
- Experience working with part numbers, item descriptions, or technical product lists
- Basic knowledge of Excel or Google Sheets
- Experience handling documents in a quality focused or manufacturing setting
- Comfortable working with deadlines and routine process steps
BenefitsBenefits
- Competitive hourly pay
- Remote part time work schedule
- Paid onboarding and job specific training
- 401(k) eligibility based on company plan terms
- Paid sick leave where required by law and based on eligibility
- Opportunity for additional hours or expanded duties based on business needs and performance
Salary : $19 - $27