What are the responsibilities and job description for the Accounts Payable Specialist position at VSE Aviation?
SUMMARY: Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
Duties & Responsibilities
Responsibilities include, but are not limited to:
Duties & Responsibilities
Responsibilities include, but are not limited to:
- Operate computers programmed with accounting software to record, store, and analyze information.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Comply with federal, state, and company policies, procedures, and regulations.
- Receive, record, and bank cash, checks, and vouchers.
- Code documents according to company procedures.
- Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
- Reconcile or note and report discrepancies found in records.
- Perform standard bookkeeping services according to Company policies/procedures/controls.
- Provide support for monthly accruals, based on estimated revenues and expenses.
- Review expense reports and approve for payment in Company’s Expense Reporting Software.
- Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
- Access computerized financial information to answer general questions as well as those related to specific accounts.
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
- Match order forms with invoices and record the necessary information.
- Prepare bank deposits by compiling data from cashiers, verifying, and balancing receipts, and sending cash, checks, or other forms of payment to banks.
- Calculate and prepare checks for utilities, taxes, and other payments.
- Monitor status of loans and accounts to ensure that payments are up to date.
- Reconcile records of bank transactions.
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
- Prepare trial balances of books.
- Maintain inventory records.
- Review and match all vendor invoices to appropriate documentation and approval prior to payment (3-way match).
- Ensure expenditures are coded to the appropriate general ledger code.
- Reconcile price and quantity variances to ensure all invoices and purchase orders are properly accounted for.
- Prioritize critical vendor invoices for timely settlement.
- Work cross-functionally to resolve various internal and external inquiries.
- Create and maintain vendor master files.
- Files, maintains, and distributes accounting documents, records, and reports.
- Assist in month-end, quarter-end, and year-end closing.
- Assist in accounting department projects as needed.
- Other duties as assigned.