Assistant Plans Coordinator

Job Description

Reporting to the BUILDS Supervisor, the primary role of the Assistant Plans Coordinator is to assist with maintaining architectural record documents in an organized and efficient manner in accordance with university and state standards.

The Assistant Plans Coordinator processes hard copy and digital records documents submitted by various departments and other sources, to ensure compliance with mandated rules and regulations.

Additionally, this position will visit the Records Management Storage (RMS) facility to retrieve records that are undocumented in the Laserfiche document management system. These records will be reviewed, scanned, digitized, and uploaded to Laserfiche Records repository as needed.

Required Qualifications

• Experience managing detailed file structures and organizing records within digital document management systems.
• Demonstrated experience working with documentation related to construction, engineering, or architectural design and construction.
• Demonstrated customer service experience.
• Proficient skills with Microsoft Office Suite and Adobe products such as Adobe Acrobat Pro and or Bluebeam.
• Ability to work collaboratively in a diverse organization with strong communication skills and a proven record of providing excellent internal and external customer service.
• Must be able to work independently with minimal supervision, set priorities and engage in several projects simultaneously.
• Must have a valid driver's license.

Preferred Qualifications

• Bachelor’s degree in engineering, Architecture, Business, and/or recent experience in document management related field.
• Demonstrated experience working with Document Management Software similar to Laserfiche and Asset Works Aim.
• Prior experience in a higher education environment.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$18-$23 per hour

Hours per week

Varies

Review Date

June 16, 2026

Additional Information

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.