Coordinator, Electronic Quality Management System

QUALITY_EQMS_COORDINATOR

Voyant Beauty believes our people are more than just employees; they’re the driving force behind everything we achieve. Our culture fosters teamwork, respect, and camaraderie, ensuring that every individual’s contribution is valued and celebrated. We invest in their growth, providing opportunities for development and advancement within our dynamic team.

Voyant Beauty is a company that specializes in the development and manufacturing, of beauty, personal and home care products. We work with various brands, retailers, and businesses to create customer formulations and products tailored to their needs. This can include skincare, haircare, bath and body products, fragrances, and more. Essentially, Voyant Beauty serves as a one-stop-shop for companies looking to bring their beauty and personal care product ideas to life.

Safety is a core value at Voyant Beauty. We prioritize the well-being of our team members, ensuring a safe and secure environment where everyone can thrive and excel.

If you’re seeking to be part of a team where your talents are valued, your safety is paramount, and your efforts contribute to meaningful change, then Voyant Beauty is the place for you. Come join us and be a part of our journey.

A Brief Overview

The Quality EQMS Coordinator is responsible for the administration, governance, and compliance of the electronic Quality Management System (eQMS), including document control processes within a cGMP-regulated environment. This role ensures that controlled documents are created, reviewed, approved, and maintained in accordance with established procedures, and that system workflows support data integrity, audit readiness, and regulatory compliance. The role partners with cross-functional teams to align document changes with change control, training, and quality system requirements.

What you will do

• Administer and maintain the QT9 eQMS document control module, including workflows, user access, and document lifecycle management
• Facilitate and ensure completion of document review and approval workflows, verifying compliance with formatting, procedural, and regulatory requirements
• Track, maintain, and distribute documents for collaboration, review and approval to internal department leads.
• Ensure document changes are aligned with approved change controls and trigger required training assignments. Maintain document version control, archival, and obsolescence processes in compliance with cGMP requirements
• Track and report: Document cycle time, Overdue document reviews, Training completion tied to document changes. Escalate: Delayed approvals, Non-compliant documents, Workflow bottlenecks
• Maintain confidentiality while interacting across all levels of the organization
• Identify and act on documentation-related issues and implement solutions
• Assist with audits and inspections by providing requested documents
• Some duties may vary slightly by location

Education Qualifications

• High School Diploma or GED (Required) or
• Associate's Degree or coursework in Quality, Business, or Science (Preferred)

Experience Qualifications

• 1-3 years of relevant experience in documentation, manufacturing, or quality assurance (preferably in a cGMP-regulated environment) (Preferred)

Skills and Abilities

• Accurately manage, track, and verify documentation with precision (High proficiency)
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management systems or ERP platforms (e.g., MAX, Access) (High proficiency)
• Manage multiple document workflows and prioritize tasks efficiently (High proficiency)
• Handle sensitive quality and customer documentation discreetly (High proficiency)
• Ability to read, write, and speak clearly and professionally in English (Medium proficiency)
• Identify document control issues, propose improvements, and implement actions (Medium proficiency)
• Familiarity with current Good Manufacturing Practices (Low proficiency)

To Staffing and Recruiting Agencies: Our company does not accept unsolicited curriculum vitae’s or applications from agencies. We are not responsible for any fees related to unsolicited curriculum vitae’s or applications and explicitly reserve its right to contact candidates presented in such unsolicited curriculum vitae’s or application.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability or veteran status. Voyant Beauty will consider requests for accommodations due to a disability impacting a qualified employee's ability to perform the essential functions of their position consistent with applicable laws. In addition to federal law requirements, Voyant Beauty complies with applicable provincial and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.