What are the responsibilities and job description for the Executive Assistant position at Vontobel?
Are you an experienced Executive Assistant with exceptional organizational and communication skills looking for your next career opportunity? In this very important role you will support the CEO Vontobel SFA and Head of Americas and gain direct exposure to international business situations and a diverse range of stakeholders. The ideal candidate will be highly proactive, collaborative, and able to work 100%.
What would your role be?
Why Vontobel?
At Vontobel, you are building better futures for our clients and society, as well as for yourself. As a family-owned and publicly listed company with over 2,000 professionals based in 28 locations globally and headquartered in Zurich, we’re committed to long-term thinking and sustainability.
Our diverse team values unique perspectives, and we hire individuals determined to deliver in a dynamic and changing world. Even if you don’t meet all the criteria, we encourage you to apply if you’re enthusiastic about the role.
Do you want to be Vontobel?
Thank you for applying to Vontobel. We will carefully review your application and will respond to you in a timely manner.
At Vontobel, we are an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.
We value the many voices within our teams and are committed to creating an environment where everyone who wants to be part of our performance culture can be themselves. It is based on mutual respect and zero tolerance for any form of discrimination.
If you have any questions you can contact us through our contact form.
What would your role be?
- Proactively manage calendar, scheduling meetings, appointments, and conference calls while considering time zone differences and priorities.
- Screen and prioritize incoming meeting requests, calls, emails, and correspondence, effectively communicating key information
- Arrange domestic and international travel, including booking flights, accommodations, and ground transportation.
- Take detailed meeting minutes for key meetings and presentations, prepare agendas, gather relevant materials and coordinate logistics.
- Draft and edit confidential business area internal communication, and correspondence as needed, ensuring accuracy and professional presentation.
- In close collaboration with the responsible Business Manager assist with projects including marketing and client activities while ensuring timely completion of tasks.
- Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and senior executives.
- Work closely across time-zones with the headquarters in Switzerland
- Handle correspondence with senior stakeholders professionally in English.
- A minimum of 5 years of experience as an executive assistant within an international company in investment management or financial services.
- Commercial training, ideally complemented by further qualifications as an executive assistant.
- Advanced proficiency in MS Office (Word, PowerPoint, Excel, Outlook) and familiarity with modern communication tools.
- Strong written and verbal communication skills in English (knowledge of Spanish and/or German would be a plus).
- Highly organized and detail-oriented, with a strong commitment to accuracy.
- Ability to manage multiple priorities, deadlines, and complex schedules with meticulous attention to detail.
- Handle routine tasks independently and proactively addressing potential issues or delays, demonstrating a sense of urgency in managing a high volume of scheduling requests.
- Maintain strict confidentiality regarding sensitive company information and executive matters.
- Commitment to delivering high-quality work consistently with a positive attitude while able to identify potential issues and proactively address them before they arise.
- Strong team player with an independent, structured, and detail-oriented work style.
Why Vontobel?
At Vontobel, you are building better futures for our clients and society, as well as for yourself. As a family-owned and publicly listed company with over 2,000 professionals based in 28 locations globally and headquartered in Zurich, we’re committed to long-term thinking and sustainability.
Our diverse team values unique perspectives, and we hire individuals determined to deliver in a dynamic and changing world. Even if you don’t meet all the criteria, we encourage you to apply if you’re enthusiastic about the role.
Do you want to be Vontobel?
Thank you for applying to Vontobel. We will carefully review your application and will respond to you in a timely manner.
At Vontobel, we are an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.
We value the many voices within our teams and are committed to creating an environment where everyone who wants to be part of our performance culture can be themselves. It is based on mutual respect and zero tolerance for any form of discrimination.
If you have any questions you can contact us through our contact form.