Administrative Assistant II

Administrative Assistant II - Deland

Posting Closes: November 10, 2025

Starting Pay: $17.85 hourly

General Description:

Under general supervision, performs a broad range of responsible administrative support task requiring personal computer, data entry, and general office equipment proficiency. Serves as an assistant to an Elected Official, Section Director, Manager or supervisor.

Minimum Qualifications:

• Graduation from an accredited high school or GED, AND
• Three (3) years of general clerical/secretarial work experience.
• A comparable amount of education and experience may be substituted for the minimum requirements.
• May be required to successfully complete and pass required skills testing.

Background Screening: This position will require an extensive background investigation.

Essential Functions:

• Maintains a computerized database including updating, purging records, preparing/formatting reports, and troubleshooting system problems.
• Performs highly specialized assignments using discretion and determining response.
• Performs specialized and technical clerical and record keeping duties.
• Performs research and pulls records to assist supervisor.
• Fields purchase orders, requisitions, travel forms, etc.
• Prepares and complies accounting, statistical tables, reports, for miscellaneous materials.
• Reviews calls and contacts citizens requesting specialized information.
• Screens phone calls and transfers to the correct individual.
• Researches and assembles data for reports.
• Attends work on a regular and consistent basis.
• Must adhere to Federal, State, County, and local ordinances.
• Performs other duties as assigned.

Status: Civilian

Blood and Viral Pathogen Risk: Minimal Risk

Environmental Conditions:

• General office setting with most duties being performed while sitting at a desk, table, or workstation.
• Must be able to work under stressful conditions.
• Must be able to relocate to other county locations based upon operational needs.
• Must be able to remain available to work when a public emergency or disaster occurs.

Skills and Abilities:

• Ability to speak clearly and comprehend.
• Ability to speak read and write English.
• Ability to prepare routine documents.
• Ability to make decisions in accordance with laws, regulations, or policies.
• Ability to work as a team.
• Ability to prepare memos, summaries reports and evaluations.
• Work independently once trained on tasks.
• Ability to work under stressful conditions.
• Interact effectively with others.
• Ability to type effectively and accurately.
• Ability to provide exceptional customer service.
• Multitasking.
• Active listening.
• Strong ethics and reliability.
• Time management and organization.

Required Knowledge:

• VSO General Orders and procedures.
• English language.
• Grammar and writing skills.
• Multiple phone system.
• Computer, copier, and fax machine.
• Advanced computer systems and programs.

Physical Requirements:

• Sit for extended periods of time.
• See at normal range or with reasonable accommodation.
• Hear at a normal range or with reasonable accommodation.
• Utilize a computer for extended periods of time.
• Manual dexterity.
• Sedentary position.

Equal Employment Opportunity Employer M/F/D/V