What are the responsibilities and job description for the Accounting Specialist - Accounting Division position at Volusia County, FL?
Major Functions
The County of Volusia is seeking an Accounting Specialist for the Payroll area of the Accounting Division. This position is located in DeLand, Florida, and will be responsible for auditing biweekly payroll records, preparing schedules related to payroll, as well as, supporting year-end activities including W-2 preparation and processing.
Illustrative Duties
(NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position
- Supports daily operations of the payroll, a functional section, most notably auditing bi-weekly payroll records and other bi-weekly payroll processes. Identifies and implements changes that will enable the functional section to operate more efficiently.
- Prepare year-end schedules to be used as support documentation for financial statements. Coordinate year-end activities related to functions including W-2 preparation and processing.
- Compiles, reviews, submits and analyzes reports. Reports problems and/or concerns to immediate supervisor.
- Analyzes and resolves problems dealing with particular projects in a functional section.
- Attends work on a regular and consistent basis.
- Must adhere to Federal, State, County and Local ordinances.
- Responds to emergency situations.
- May be assigned to other locations based upon operational needs.
- Performs other duties as assigned, but not limited to reassignments or rotations.
Minimum Requirements
Two (2) years of experience as a Senior Accounting Clerk or graduation from high school or possession of GED certificate and five (5) years of advanced experience maintaining accounting records.
A comparable amount of education, training, or experience may be substituted for the minimum requirements (For example, associate's degree and three (3) years of advanced experience maintaining accounting records).
Knowledge, Skills & Abilities
- Knowledge of the laws, rules, and regulations relative to financial records within the unit of assignment.
- Knowledge of financial accounting software systems including CGI Advantage Financial software and Microsoft Office Excel.
- Ability to perform daily work involving written or numerical data and to make arithmetic calculations rapidly and accurately.
- Ability to audit accounting functions.
- Ability to be detailed and precise.
- Ability to communicate effectively both orally and in writing.
- Ability to make decisions and use leadership skills.
- Ability to be a problem solver.
- Ability to establish and maintain good working relationships with internal and external customers including the general public, vendors, co-workers, and other departments.
- Ability to work under stressful situations.
- Ability to interact effectively with others.
- Must be able to relocate to other county locations based upon operational needs.
Mental Demands: Ability to read and comprehend instructions, procedures, memos, financial reports, formatted financial statements, and letters. Ability to do general mathematical calculations including basic accounting and bookkeeping. Ability to write and speak clearly and concisely to relay information, data, and details to others.
Physical Demands: Sedentary work. Ability to see, talk; finger dexterity for data entry. Ability to look at a CRT screen for long periods.
Environmental Demands: Inside work.
Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce. Veterans' preference is provided to qualified applicants pursuant to State law.
- Medical
- Dental
- Vision
- Flexible Spending Account
RETIREMENT
- Florida Retirement System (FRS)
- Deferred Retirement Option Program (DROP)
- Deferred Compensation (475 Plan)
SUPPLEMENTAL INSURANCE
- Life Insurance
- Short Term Disability Insurance
- Long Term Disability Insurance
- Cancer Insurance
- Critical Illness Insurance
PAID TIME OFF
- Personal Leave
- Holidays
- Bereavement
- Military
HOLIDAYS
The County of Volusia observes the following holidays annually:
- New Year's Day
- Martin Luther King Day
- Good Friday
- Memorial Day
- Independence Day
- Labor Day
- Veterans Day
- Thanksgiving (and day after)
- Christmas
ADDITIONAL BENEFITS
- Tuition Reimbursement
- Onsite Wellness/Fitness Center
- Computer Purchase Program
- Direct Deposit Payroll
Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.